ON-GOING TEMP ROLE - POTENTIAL TO GO PERMANENT - TEAM ASSISTANT - 5 days a week in stunning West End offices (with lots of treats!)
TOP P. E. firm are looking for a dynamic and skilled Junior/Team Assistant to join the ranks and provide essential support to their Executive Assistant and team members. This could suit a 2nd jobber - someone with up to a year's experience within Professional Services.
Job Purpose: As a Team Assistant, you will play a pivotal role in ensuring smooth operations within their large and dynamic team. Your responsibilities will include:
* Welcoming and assisting clients with professionalism and courtesy.
* Organizing meeting spaces and catering arrangements as needed.
* Handling office tasks such as photocopying, printing, scanning, and binding documents.
* Managing incoming calls and directing them appropriately.
* Facilitating courier services and managing postage for local and international deliveries.
* Utilizing booking systems to schedule meetings efficiently.
* Assisting with expense reporting and maintaining accurate records.
* Inputting business card details into our database.
* Arranging restaurant bookings for business-related events.
* Providing daily support to the Team, including liaising with IT and office management.
* Assisting with new employee onboarding processes.
Specialized Business and Technical Knowledge:
* Understanding the significance of confidentiality in handling sensitive information.
* Demonstrating problem-solving skills to overcome challenges efficiently.
* Exhibiting strong organizational abilities to manage tasks effectively.
* Displaying motivation and a proactive approach to work.
* Embracing a positive attitude, eagerness to learn, and a helpful demeanor.
Education and Experience: The ideal candidate will have:
Proven experience in a similar administrative role, preferably within a financial or professional environment.