Overview
We are seeking a motivated and organised Maintenance Stores Administrator to join a small, dedicated Maintenance team in a manufacturing plant, on a fixed-term, part-time basis for six months. Reporting to the Maintenance Planner, this role is key to ensuring the smooth operation of the Maintenance Department by managing stock, purchase orders, and invoicing processes.
The successful candidate will play a crucial role in maintaining the availability of spare parts, supporting operational efficiency, and ensuring compliance with all relevant standards and processes.
Key Responsibilities
1. Purchasing & Stock Management: Monitor purchase orders, expedite suppliers to avoid stock-outs, and maintain recommended stock levels.
2. Invoice Authorisation: Approve invoices via SAP/Kofax, resolving queries where required.
3. Stock Control: Count and reconcile stock daily; report discrepancies for investigation and adjustment.
4. Team Support: Assist with purchasing, booking in parts, relocating spares, printing work orders, picking parts, or covering colleagues during peak periods or holidays.
5. SAP Revisions: Manage repair processes and returns.
6. Courier & Export Management: Arrange FedEx UK and international shipments, including customs documentation.
Key Relationships
7. Maintenance Planner
8. Maintenance Store Administrator
9. Maintenance Manager
10. Wider Maintenance Team
What you will bring
11. Strong literacy and numeracy
12. Competent in Microsoft Office
13. Working knowledge of stock management and stores operations
14. Organised with the ability to prioritise workload effectively
15. Assertive, able to challenge where necessary
16. Analytical and detail-oriented
Experience:
17. Previous experience in a stores or warehouse environment
18. Experience in a fast-paced operational setting
19. Understanding of purchase ledger processes
20. Knowledge of engineering or technical equipment desirable
21. SAP experience is essential
Why This Role?
22. Join a small, committed, and dynamic team on an impactful fixed-term contract
23. Opportunity to gain hands-on experience in a maintenance and stores environment
24. Flexible part-time arrangement (2 full days per week)
25. Exposure to a range of operational and administrative processes with potential career progression
Potential career progression: Maintenance Stores Administrator - Maintenance Planner - broader administrative or operations roles.