Full-time, permanent position based in Oxford, offering up to £25,000 per annum depending on experience. An exciting opportunity to work for a national law firm as a facilities assistant has just become available! Based in Oxford, the successful applicant will be providing administrative and facilities support to executive members of the team, working alongside the firm’s Executive Assistants to provide outstanding support to the firm’s fee earners.Key responsibilities of the role will include:
1. Providing administrative support to the Executive Assistants, including arranging travel, booking meeting rooms and inputting expenses
2. Assisting the facilities management of the firm
3. Aiding the post-completion tasks of the fee earners
4. Communications support, including phone, email and in-person correspondence
5. Data management; ensuring the firm’s client database and contact lists are up-to-date
6. Document management including opening and closing files, archiving, and printing, scanning and photocopying
7. Formatting and typing documents, deeds and correspondence within the firm’s formatting guidelines
Prospective applicants must have previous administrative experience within a similar professional services environment, and experience building good working relationships. Applicants must have outstanding organisation, planning and attention-to-detail skills, excellent communication, and thrive working as part of a team.