Chesterfield, East Midlands, United Kingdom
SHORTS
Posted today
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Full Job Description
About the Company
Shorts was founded in Chesterfield in 1890 and has been on an exciting journey of growth and development ever since. This includes expansion into South Yorkshire, growth in team numbers to over 120, and the development of additional core services. We now sit proudly among the region’s leading independent firms.
We are very proud of our local heritage, though we now also work with a growing number of national and international businesses and individuals, following advancements in technology and our membership of the...
We’ve worked hard to create an environment where our teams feel supported, developed, and happy in their careers, providing a blend of interesting and challenging work with the time and space for our team to contribute their own ideas. Our policies focus on fairness, inclusivity, and continuous improvement.
We’ve been on a journey of growth and development – but we’re not finished yet. We hope that our founder, Samuel Short, would be proud of the Shorts of today – a growing firm with ambition and enthusiasm for providing excellent client service, supported by a team of professionals who thrive on delighting their clients.
About the Role
Reporting to the Payroll Manager, the Payroll Administrator is responsible for providing a high level of service to our clients by processing payrolls timely and accurately. Ideally, you will have experience working within a practice or bureau. The role will be based at our Chesterfield office. Our payroll team work 3 days from the office and 2 days at home.
Key Responsibilities
* Maintain accurate records, ensuring client data is updated in real-time
* Prepare payrolls with high accuracy and to agreed timelines
* Prepare and submit all required returns to HMRC deadlines
* Comply with HMRC legislation, including implementation of changes to tax codes
* Have a sound knowledge of all statutory payments and eligibility criteria, including undertaking training where necessary
* Conduct a self-check of all prepared work prior to submission for audit
* Administer client pension schemes, applying changes, producing reports, and ensuring submission deadlines are met
* Develop extensive knowledge of differing pension schemes and current regulations, including undertaking training where necessary
* Manage client expectations, including immediate notification where a deadline won’t be met, reasons why, and an agreed solution, keeping the Payroll Manager updated
* Perform all year-end activities within deadlines, including distribution of P60 documents
* Demonstrate excellent organisational skills, including prioritising workload to meet deadlines
* Build and maintain strong, trusting relationships internally and with clients, including regular meetings to discuss service improvements
* Respond to internal and external queries promptly and thoroughly
* Use appropriate communication methods to uphold GDPR compliance
* Self-evaluate performance and training needs, bringing these to the Payroll Manager’s attention
* Raise issues with the Payroll Manager promptly to support swift resolution
* Suggest improvements to client service and notify the Payroll Manager of potential process gaps
Skills
* Accuracy and attention to detail
* Professional and organised approach
* Effective time management to prioritise and meet deadlines
* Self-motivated, able to work independently and as part of a team
* Good written and verbal communication skills
* Flexible approach
Experience & Qualifications
* Minimum 2 years’ experience in a similar role
* Experience in an accountancy practice or bureau preferred
* Ideally hold a CIPP qualification
Additional Information
* Perform other duties as needed for smooth business operations
* Confidentiality: Maintain confidentiality of client information in accordance with company policies
* Equal Opportunities: Support equality and diversity policies, promoting inclusivity
* Health and Safety: Follow health and safety procedures and report concerns
* Customer Focused: Understand and meet customer needs and expectations
* Learning and Development: Participate in role-appropriate training and share ideas for improvement
* Quality of Work: Maintain high standards of professionalism and work quality
Our employees can expect:
* Core hours policy (7.5 hours per day, between 08:00 and 18:00)
* Up to two hours for lunch
* Overtime to be taken as TOIL
* Holidays starting at 25 days, pro-rata
* Additional holiday days after 5 years of service
* Option to buy holiday days
* Enhanced leave for maternity, paternity, and adoption
* Sickness policy, mental health support, and employee assistance programs
For questions, contact our Talent Acquisition Manager, Laura Collins, via LinkedIn.
View the full job description on our website: Payroll Administrator | Shorts Chartered Accountants. We look forward to your application.
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