Key Responsibilities
Legal Secretarial Support
1. Audio typing and copy typing of legal correspondence, file notes, and other documentation
2. Production of court documents, letters, forms, and other legal materials
3. Maintain fee earners’ diaries, scheduling appointments, court dates, and client meetings
4. Manage correspondence, including letters, emails, and enclosures
5. Support fee earners with document bundling, printing, scanning, and filing
Legal Administration
6. Maintain accurate electronic and paper filing systems
7. Update case management systems as required
8. Assist with client onboarding, including collecting forms, ID verification, and record updates
9. Handle phone and email enquiries professionally and efficiently
Office & Team Support
10. Act as the first point of contact for clients, providing a calm and professional service
11. Assist in daily office operations, including facilities support and stationery management
12. Support fee earners with PA-style tasks such as travel arrangements, meeting preparation, and diary management
13. Provide cover for other administrative or secretarial staff during absences
Skills and Knowledge
Essential
14. Strong and accurate audio typing skills, ideally in a legal or professional services environment
15. Excellent written and spoken English with strong attention to detail
16. Proficient in Microsoft Office, particularly Word and Outlook; ability to learn case management systems
17. Highly organised with the ability to multitask and prioritise effectively
18. Professional, friendly, and confident communication skills
19. Reliability, discretion, and high levels of confidentiality
Desirable
20. Previous experience as a Legal Administrator, Legal Secretary, or Legal Assistant
21. Familiarity with audio transcription systems and legal document formats
22. Experience supporting fee earners directly with PA-style duties
If you are an experienced Legal Secretary/Receptionist looking for a varied and professional role in a supportive office environment, we would love to hear from you.