Overview
Job Title: Executive Assistant & Events Coordinator
Location: Glasgow (Office-based)
Salary: £27,000 – £30,000 per annum, depending on experience
About Us
We are a fast-growing business headquartered in Glasgow, committed to delivering exceptional results for our clients and fostering a high-performance culture within our team. As we continue to expand, we are seeking an experienced and highly organised Executive Assistant & Events Coordinator to provide direct support to our senior leadership team and to take ownership of planning and delivering company events. This is a pivotal role that requires exceptional organisational skills, attention to detail, and the ability to manage a diverse workload with professionalism and discretion.
The Role
The Executive Assistant & Events Coordinator will serve as a key point of contact for executives and the management team. You will be responsible for executive-level administrative support, managing complex diaries, coordinating travel, and ensuring the smooth execution of both internal and client-facing events. The ideal candidate will combine strong administrative expertise with creativity, problem-solving skills, and a proactive approach.
Key Responsibilities
Executive & Administrative Support
* Provide comprehensive diary and inbox management for senior executives.
* Coordinate national and international travel itineraries, including flights, accommodation, and logistics.
* Prepare reports, presentations, and correspondence on behalf of leadership.
* Manage payroll administration and support general HR processes.
Events Management
* Plan, coordinate, and deliver a variety of events including client functions, corporate meetings, staff engagement activities, and external conferences.
* Liaise with venues, suppliers, and contractors to ensure events are delivered on time and within budget.
* Manage event promotion, including the design of branded materials, posters, and internal communications.
* Provide on-site event management to ensure seamless execution.
People & Recruitment Support
* Conduct initial candidate screening and recruitment calls.
* Support onboarding processes and ensure new starters receive a positive introduction to the business.
* Act as a key contact for staff queries and assist with HR administration.
General Office Management
* Ensure the smooth running of daily office operations.
* Maintain accurate records, databases, and filing systems.
* Support with ad-hoc tasks to ensure business efficiency.
About You
* 1-2 years previous experience as an Executive Assistant, Personal Assistant, or Events Coordinator (ideally within a fast-paced environment).
* Strong organisational and time management skills with the ability to prioritise effectively.
* Excellent written and verbal communication skills.
* High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Confident in managing multiple stakeholders and building strong professional relationships.
* Creative mindset with an eye for detail when producing branded materials.
* Discreet, professional, and proactive with a solutions-focused attitude.
* Willingness and availability to travel
What We Offer
* Competitive salary of £27,000 – £30,000 depending on experience.
* The opportunity to play a key role in the growth and success of a forward-thinking business.
* A varied and rewarding position with significant responsibility.
* A supportive and collaborative working environment in the heart of Glasgow.
How to Apply
If you are a highly organised professional who thrives in a fast-paced environment and you are excited by the opportunity to combine executive support with event management, we would love to hear from you.
Please submit your CV and a covering letter outlining your relevant experience and why you are the ideal candidate for this role.
We look forward to welcoming the right candidate to our team.
Job Type: Full-time
Pay: £27,000.00-£30,000.00 per year
Ability to commute/relocate:
* Glasgow: reliably commute or plan to relocate before starting work (required)
Application question(s):
* Please can you confirm the best email address and telephone number for us to contact you on
Work Location: In person
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