Overview
We are seeking a proactive and highly organised Personal Assistant to support our Heads of Children and Families Services and the Deputy Director of Children's Services. This is a fantastic opportunity to be part of a passionate team dedicated to improving outcomes for Portsmouth's most vulnerable children and young people.
About the Service
The Children and Families Services team supports Portsmouth's most vulnerable children and young people, ensuring they lead safer, healthier, and more fulfilling lives. The team also acts as the corporate parent for Looked After Children.
Responsibilities
* Panel & Meeting Support: Administer weekly Placement Decision-Making Panel; manage agendas, minutes, and actions.
* FOI Coordination: Solely manage Freedom of Information requests for Children's Social Care.
* Diary & Email Management: Proactively manage calendars and correspondence for senior managers.
* Communication: Liaise with internal/external stakeholders, including Council Members.
* Ofsted Support: Coordinate inspection preparation and regulation reports.
* Finance & Recruitment: Raise purchase orders, process invoices, assist with recruitment and induction.
* Workshops: Facilitate learning sessions for staff on regulatory changes.
* Drafting and typing letters and maintaining paper and electronic files.
* Professional Representation: Maintain a professional image internally and externally.
Qualifications & Experience
* Experience supporting senior managers in a PA/secretarial role
* Strong IT skills (Word, Excel, PowerPoint, Outlook)
* Excellent literacy, numeracy, and minute-taking skills
* Strong communication and interpersonal abilities
* Diary and workload management skills
* High attention to detail and confidentiality
* Awareness of GDPR and safeguarding
* Resilience in handling sensitive information
* Customer service focus and empathetic approach
Other Information
* We are a disability confident employer and have an Armed Forces Covenant. We are committed to offering an interview to all those candidates that qualify under one of our commitments and meet the minimum criteria; however, for roles that receive a large number of applications, this is not always possible, and we will select the candidates that best meet the minimum criteria.
* You will need to demonstrate that you have the Right to Work in the UK. No post will be offered without it.
* Portsmouth City Council is committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. DBS Disclosure at Enhanced level will be required prior to any offer of employment and this post is exempt from the Rehabilitation of Offenders Act 1974. Every post is subject to PCC and Portsmouth Safeguarding Children Partnership safer recruitment procedures.
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