Transport Office Administrator
Location: Quedgeley / Gloucester
Salary: £30,000
Role Overview
The Compliance Administrator will assist with the day-to-day administrative support and requirements of Transport and Health & Safety compliance management.
Reporting To: Senior Manager Transport
Liaising With: H&S Senior Manager, Office Staff, Suppliers, Visitors, Site Crews
Qualifications & Experience
* GCSEs (or equivalent) / NVQ in Office Administration or Computer Skills
* Proven track record of working within a professional office environment
* Strong MS Excel and MS Word skills (ECDL or similar desirable)
* Excellent written and verbal communication skills
* In-house training will be provided on company administration processes
Key Responsibilities
* Provide administrative support to the Senior Manager in all aspects of day-to-day fleet maintenance
* Assist in maintaining the company operator licence and FORS Bronze accreditation
* Schedule MOTs, servicing, pre-maintenance inspections, tyres, tax, insurance, tachograph calibration, plating certificates, and repairs; book any additional required work
* Maintain, log, and review records of motor incidents, including liaising with insurers and arranging repairs; compile reports for internal use
* Monitor and update driver infringements, follow up with drivers to download digital tachograph cards, and arrange tachograph training with third-party providers
* Download vehicle tachograph units as required
* Maintain web-based vehicle management systems, update driver profiles, and issue relevant information to drivers
* Ensure all drivers have signed relevant company vehicle policies; issue driver handbooks and track outstanding documentation
* Carry out basic eyesight checks (every six months)
* Maintain accurate filing systems (electronically where possible)
* Publish weekly driver and vehicle reports on the company noticeboard
* Order and cancel fuel cards as required
* Record and review vehicle-related invoices
* Ensure all work complies with GEL health & safety, quality, and environmental policies and procedures
* Take responsibility for your own health and safety and that of others who may be affected by your work
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