Role Overview:
Working alongside the Senior Central Operations Assistant to support on the following activities:
* Barclaycard administration – ensure cardholder spend complies with policy.
* Expenses – review expenses for compliance
* Banking administration – setting up payments and gaining final approval.
Key Roles and Responsibilities:
* Barclaycard
o Check all submissions for correct coding / VAT recovery / policy compliance.
o Liaise with cardholders to ensure all transactions are reviewed and submitted.
o Support cardholders on queries relating to card problems.
o Administration of new cardholder creation / cards cancellation.
o Recharge personal / out of policy spend as required.
o Undertake payments using virtual Barclaycards.
* Employee expenses – provide support to employee out of pocket expenses using Core HR
o Check VAT compliance and policy compliance.
o Ensure correct expense categories are selected.
o Support employees on expense queries and system guidance.
* Banking – create payments on the various banking platforms and obtain final approval including Barclays Precision pay.
* Foreign petty cash
o Review foreign petty cash requests and issue cash to employees.
o Ensure policy is followed and paperwork / receipts / cash is returned at the end of the trip.
o Ad hoc tasks to support month end process.
Skills/Experience/Knowledge needed:
* Experience required - Microsoft outlook, excel and word
* Strong communication and influencing skills
* Ability to achieve high levels of accuracy whilst working under pressure.
* Experience of Oracle (EBS) an advantage
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