Are you highly organised, detail-oriented, and ready to play a key role in supporting safe and efficient maternity and gynaecology care? We are seeking a proactive Waiting List Coordinator to join our busy Women’s Health team. In this vital role, you will be responsible for managing inpatient waiting lists for Gynaecology elective admissions, Obstetric elective caesarean sections, and Inductions of labour. You’ll work closely with clinical teams to ensure patients are booked appropriately, efficiently, and in line with clinical urgency, patient choice, and national performance targets.
Using our electronic patient record, you will ensure accurate booking, tracking, and reporting of admissions, theatre lists, and pre-operative processes. The role involves close liaison with multidisciplinary teams to maximise theatre utilisation and avoid delays that could impact patient outcomes.
If you thrive in a fast-paced environment, value patient safety, and enjoy working collaboratively with clinical and admin colleagues, we’d love to hear from you.
Responsibilities
* Manage inpatient waiting lists for Gynaecology elective admissions, Obstetric caesarean sections, and Inductions of labour.
* Book procedures in line with clinical urgency, patient choice, and national/local waiting time targets.
* Schedule pre-operative assessments and liaise with patients to confirm admission details.
* Coordinate with clinical teams and MDTs to ensure appropriate and timely bookings.
* Monitor and update the Patient Tracking List (PTL) and other booking systems (e.g. Connect).
* Produce accurate theatre and admission lists in a timely manner.
* Ensure correct clinical coding and recording of procedure information in coordination with coding teams.
* Liaise with transport services for booking/cancelling patient transport as required.
* Register new patients from external providers and ensure accurate data entry.
* Escalate capacity issues and contribute to service improvement where possible.
* Provide cover for other admin staff as needed and support induction/training of new team members.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
For further details / informal visits contact:
Name: Dawn Grayson
Job title: Assistant Service Manager
Email address: dawngrayson@nhs.net
Telephone number: 0114 226 8382
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