Mandarin speaking Office Manager
Salary: £40,000 (c)
Location: Office based
Contract: Permanent (Perm)
Start: ASAP
Essential Requirements
* Fluent in Mandarin and English
* Experience in office management or executive assistance in a corporate environment
Responsibilities
Office Administration & Facilities Management
* Oversee day‑to‑day office operations to ensure a safe, efficient, and well‑organised working environment.
* Act as the main point of contact for office facilities, maintenance providers, landlords, and service vendors.
* Coordinate office repairs, cleaning, utilities, and general upkeep.
* Arrange and manage office insurance policies and liaise with insurers and brokers as required.
* Maintain office supplies, equipment inventory, and service contracts.
* Support general administrative needs across the business.
Personal Assistant Support to Senior Management
* Provide PA support to the CEO and ACEO, including diary management, meeting scheduling, and travel arrangements.
* Prepare meeting agendas, presentations, and briefing materials as required.
* Handle confidential information with a high level of professionalism and discretion.
* Support ad‑hoc administrative tasks for senior management.
Social Events, Staff Welfare & Team Engagement
* Organise company social events, team‑building activities, and staff celebrations.
* Coordinate staff welfare initiatives and contribute to a positive office culture.
* Act as a point of contact for employee office‑related queries and wellbeing matters.
Secretary to the Procurement Committee
* Act as Secretary to the Procurement Committee.
* Arrange committee meetings, circulate agendas, and coordinate attendance.
* Take accurate meeting minutes and track action items.
* Maintain procurement records and documentation in line with internal governance requirements.
Health & Safety Coordination
* Act as the office Health & Safety Coordinator.
* Maintain health & safety policies, risk assessments, and incident records.
* Coordinate health & safety training, drills, and compliance activities.
* Liaise with external advisors or regulators where required.
Skills You’ll Need to Succeed
Essential
* Proven experience in an Office Manager, Executive Assistant, or senior administrative role.
* Strong organisational and multitasking skills.
* Excellent communication and interpersonal skills.
* High level of attention to detail and confidentiality.
* Ability to work independently and proactively.
Desirable
* Experience supporting senior executives.
* Familiarity with procurement processes or committee administration.
* Knowledge of health & safety requirements in an office environment.
* Event planning or staff engagement experience.
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
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