A Hunt & Co (CITY) Limited is a comprehensive services provider for office refurbishments, space planning, plumbing, electrical, furniture, fittings, roofing, and general works. The company is located in the South East area, United Kingdom and offers a wide range of services to businesses around London.
We are seeking an organized, detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong administrative and bookkeeping experience, with familiarity in the Xero platform. If you are someone who thrives in a fast-paced environment and enjoys problem-solving, we would love to hear from you!
Key Responsibilities:
* Provide comprehensive administrative support to the team, including scheduling, email management, and document preparation. Handle basic bookkeeping tasks such as managing accounts payable/receivable, invoicing, and reconciling transactions.
* Maintain organized records, files, and databases for financial and general administrative tasks. Assist with payroll processing, as required. Act as a liaison between the finance team and other departments, ensuring seamless communication. Support in managing office supplies and other day-to-day administrative duties. Provide comprehensive administrative support to the team, including scheduling, email management, and document preparation.
* Handle basic bookkeeping tasks such as managing accounts payable/receivable, invoicing, payments and reconciling transactions. Maintain organized records, files, and databases for financial and general administrative tasks. Assist with payroll processing, as required.
* Act as a liaison between the finance team and other departments, ensuring seamless communication. Support in managing office supplies and other day-to-day administrative duties.
* Provide administrative support to management and staff. Schedule meetings, appointments, and manage calendars. Answer and direct phone calls, take messages, and respond to inquiries.Prepare and proofread documents, reports, and presentations.
* Organize and maintain filing systems, both electronic and paper.Assist with travel arrangements and accommodations as needed.
* Assist the team with organising office events, meetings, and conferences.
* Perform general clerical duties, including photocopying, faxing, and scanning. Provide support for projects and other administrative tasks as required.
* Act as a liaison between our company, clients and subcontractors
* Liaison between suppliers and our team; Placing equipment orders when requested.
* Ensuring all H&S documents prior to works commencing are ready and submitted and approved by the clients.
* Any other ad hoc tasks that arise on a daily basis
This is a full-time on-site role, no hybrid.
Qualifications
* Proven experience in administrative support or office management.
* Strong bookkeeping background with hands-on experience in financial record-keeping.
* Proficiency with Xero accounting software is a must. Additional experience with accounting platforms is a plus.
* Solid understanding of basic accounting principles and financial transactions.
* Excellent communication skills, both written and verbal.
* Strong organizational skills with an ability to multitask and prioritize.
* High attention to detail and a proactive attitude.
* Ability to work independently and as part of a team.
Why Join Us:
Competitive salary and benefits package.
Opportunity for professional development and growth.
A collaborative and friendly team environment.
If you possess these skills and are detail-oriented with a passion for maintaining accurate financial records, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Additional pay:
* Yearly bonus
Benefits:
* Company pension
* Sick pay
Schedule:
* Monday to Friday
Education:
* Bachelor's
Experience:
* Administrative experience: 5 years
* Customer service: 3 years
Work authorisation:
* United Kingdom
Work Location: Our offices based in South East London, if you are willing to commute to our offices please apply, unfortunately we dont have hybrid arrangements in place