Administrative Assistant, Centres for Doctoral Training
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Responsibilities
* Provide clerical and administrative support for the Centres for Doctoral Training (CDTs) in Developing National Capability in Materials 4.0 and 2D Materials of Tomorrow, each at 0.5 FTE.
* Deliver excellent service and support colleagues with continuous improvement, placing the Postgraduate Researcher experience at the heart of what both CDTs do.
* Provide efficient, effective and professional support to these CDT programmes, representing the University courteously and professionally with Postgraduate Researchers (PGRs), the Institutes involved, as well as their academic and industrial partners.
* Be flexible in relation to location of work, working at different service delivery points as required and attending events in person to support their delivery. The post-holder will be notified well in advance of any off‑campus events, for which travel and accommodation expenses will be covered.
* Act as the first point of contact for PGRs and prospective applicants to either CDT, providing information and support on a broad range of issues, signposting and referring to specialist areas as required.
* Assist the teams in managing information, updating relevant systems, and providing accurate data for reporting and to support local processes.
* Maintain up‑to‑date websites and social media presence for the CDTs.
* Support finance processes – requisitions, payments, and expense claims – and book travel and accommodation in accordance with financial regulations and procedures.
* Organise room bookings and catering as needed.
* Support meetings and committees, including setting agendas, minute‑taking and supporting follow‑up actions in a timely manner.
* Maintain accurate PGR records to ensure compliance and data quality.
* Act in accordance with and promote University policies, procedures and requirements – in particular those relating to Health & Safety, Equality, Diversity & Inclusion and Information Governance.
* Conduct other reasonable duties commensurate with the grade as directed by the CDT managers.
Benefits
* Fantastic market‑leading Pension scheme
* Excellent employee health and wellbeing services, including an Employee Assistance Programme
* Exceptional starting annual leave entitlement, plus bank holidays
* Additional paid closure over the Christmas period
* Local and national discounts at a range of major retailers
As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.
Our University is positive about flexible working – you can find out more here. Hybrid working arrangements may be considered.
Please note that due to the number of applications we unfortunately may not be able to provide individual feedback on your application.
We are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Any recruitment enquiries from recruitment agencies should be directed to People.Recruitment@manchester.ac.uk. Any CVs submitted by a recruitment agency will be considered a gift.
Please note this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.
Enquiries about the vacancy, shortlisting and interviews
Name: Paulina Hoyos
Email: paulina.hoyos@royce.ac.uk
General enquiries
Email: People.recruitment@manchester.ac.uk
Technical support
Jobtrain: 0161 850 2004 https://jobseekersupport.jobtrain.co.uk/support/home
This vacancy will close for applications at midnight on the closing date.
Please see the link below for the Further Particulars document which contains the person specification criteria.
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