Commercial Administrator - Solihull, B90 4SS
Make a Home at Taylor Wimpey
At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all.
With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.
Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people.
Home to work that matters, and you can be a part of it.
Job Summary
To deliver efficient and professional administrative support to the Procurement Team.
Primary Responsibilities
1. Open, date stamp and distribute daily posts and put in relevant trays for each Buyer.
2. Maintain sub-contractor/supplier/plant database ensuring all information such as addresses, contact numbers, and contact names are accurate for use by the department.
3. Assist in tendering subcontractors and materials including uploading documents to Dochosting for tender/Site use.
4. Maintain sub-contractor CDM 036 and Health and Safety files to ensure all current sub-contractors have the required level of liability insurance to work on-site and ensure sites have up-to-date information to hand.
5. Maintain potential sub-contractor files and process new sub-contractors for inclusion on Tender lists/Health and Safety Matrix and obtain the appropriate approvals.
6. Issue Health and Safety Newsflashes to sub-contractors when required and chase responses within the necessary timescale.
7. Create Framework Agreements and issue to sub-contractors for signing, log to ensure outstanding agreements are chased on a timely basis and submit to company solicitors once returned for certification. Update Framework Agreement Matrix.
8. Process orders for materials and sub-contractors via IBIS for Technical, Sales, Customer Services and BU Overheads.
9. Process sub-contract payments/deal with