Administrative assistant

Administrative Assistant 

Location: Swansea 
Contract: Permanent, Full-time 
Hours: Monday – Friday, 9am – 5pm , 37.5 hours 
Start Date: ASAP 

As a key member of our office support team, you’ll be the first point of contact for clients and visitors, as well as an essential contributor to the smooth day-to-day running of the office. From welcoming clients and handling enquiries to coordinating administrative tasks and supporting colleagues, you’ll play a vital role in delivering a professional, seamless experience across the firm. 

Redkite Solicitors has been trusted to provide exceptional legal advice to individuals, families, and businesses since 1898. As a progressive, full-service law firm, we’re driven by growth and innovation, continuously expanding our reach to meet the diverse needs of our clients. With nearly 300 dedicated professionals, we’re proud to be recognised as an employer of choice, with a number of our lawyers recognised in both Legal 500 and Chambers, reflecting the strength and quality of our expertise. Our ongoing commitment to excellence and expansion ensures Redkite remains at the forefront of the legal sector.

What will you be doing? 

• Serve as the first point of contact for clients and visitors, delivering a warm, professional welcome in person and over the phone  
  

• Coordinate meeting room bookings, set up refreshments and ensure rooms are prepared to a high standard for client meetings and consultations  
  

• Liaise with senior stakeholders, partners, and external guests with tact, discretion, and efficiency.  
  

• Assist staff with day-to-day administrative tasks, including document handling, filing, scanning, and post  
  

• Manage incoming calls and correspondence, directing queries promptly and professionally  
  

• Handle routine office ordering and supply management with attention to cost-efficiency and consistency  
  

• Ensure the office is compliant with health & safety requirements, including checklists and coordination with external contractors  
  

Who we’re looking for? 

• Strong interpersonal and communication skills, with the ability to build and maintain positive relationships with clients.
  

• Client-focused mindset, always delivering a professional and welcoming experience.
  

• Excellent organisational skills with a keen eye for detail and the ability to manage competing priorities.
  

• Ability to remain calm and composed under pressure.
  

• Confidence in a front-of-house role, acting as the face of the office and representing the firm with professionalism.
  

• Proficiency in Microsoft Office Suite and general comfort with IT systems.
  

• Team-oriented attitude, with a willingness to support others and take initiative.
  

• Discretion and reliability, especially when handling sensitive information.
  

• Flexibility to travel when required.
  

What’s in it for you?

• Generous annual leave entitlement, plus bank holidays
  

• Holiday buy and sell scheme
  

• Contributions to gym membership
  

• Career development
  

• Redkite rewards scheme  
  

... and much more