Jewish Care is a leading provider of high-quality care services in the Greater London area. We are dedicated to improving the lives of our residents by offering exceptional care, comfort, and a safe environment. Our commitment to excellence has made us a trusted name in the care sector.
We are currently seeking a dedicated and detail-oriented Property Services and Health & Safety Administrator to join our team. In this role, you will play a crucial part in ensuring the safety and well-being of our residents by managing property services and health & safety procedures.
This post is full-time, working Monday to Friday, in a Hybrid role with a minimum of 2 days in the office per week.
What you will be doing:
Health & Safety:
* Collate and maintain all Health & Safety related records, including accident/incident data, investigations, safety monitoring data, safety walk-rounds, risk assessments, audits, reports, safety briefs, safe working practices, eye tests, drivers’ safety checks, DSE assessments, etc.
* Assist with Health and Safety audits as required.
Facilities & Asset Management:
* Manage insurances, method statements, and risk assessments for suppliers and contractors, ensuring records are up to date.
* Act as the main contact for insurance inspections, coordinating site visits, filing reports on SharePoint, and liaising with engineers and site management.
* Coordinate Fire Risk Assessments (FRA), upload documents, and report on action closures.
* Manage statutory compliance documentation and ensure all vehicle and equipment records are current.
Finance Tasks:
* Raise and process orders and invoices related to property and health & safety, ensuring correct coding and timely payments.
* Handle utility invoices and queries, and work with procurement to set up new suppliers.
Personnel Tasks:
* Process staff holiday, overtime, and expenses, maintaining accurate records.
* Ensure staff have necessary uniforms and PPE, maintaining stock levels.
Administration:
* Manage departmental documents, coordinate meetings and training, and support administrative activities like typing and photocopying.
* Attend meetings, take minutes, and ensure actions are followed up.
What we are looking for:
* Experience in property management or facilities administration preferred.
* Knowledge of health & safety regulations in the care sector is highly desirable.
* Strong organizational skills and attention to detail.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite.
* Ability to work independently and as part of a team.
* Commitment to maintaining a safe environment for residents.
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