Based in our Brighton Head Office, the Assistant Property Manager role supports the effective management of a portfolio of residential & commercial developments across Sussex. Working alongside the Property Managers, this role bridges administration and hands‑on management responsibilities, potentially providing a pathway into a full Property Manager position.
Oakley Property is a well‑established, independent property services firm offering Property Management, Surveying and Agency services across Sussex. Property Management is a key part of our business, with a strong reputation for delivering exceptional service and professionalism.
Key Responsibilities and Duties
* Supporting the management of the company portfolio of residential and commercial properties, as well as their own smaller portfolio, including RMCs, RTM’s, Freeholders, conversions and new builds
* Assisting with day‑to‑day property management duties including maintenance coordination and contractor liaison
* Preparing work orders, invoices and correspondence
* Maintaining compliance records including Fire Safety and Health & Safety risk assessments, ensuring that actions are followed up and completed
* Assisting with preparation of service charge budgets and expenditure tracking
* Acting as a key contact for clients, leaseholders, tenants, and contractors
* Attend clients’ meetings and AGMs as and when necessary
* Supporting site inspections and taking ownership of follow‑up actions
* Assisting with insurance renewals and claims
* Supporting major works and Section 20 consultation processes
* Providing general administrative and team support
Your Experience
* Previous administrative experience
* Good organisational skills with the ability to prioritise and manage multiple tasks
* Strong communication skills, both written and verbal
* Competent in Microsoft Office 365 including Excel
* Full, clean UK driving licence
* Ability to work as part of a team in a busy environment
* Working towards or interest in obtaining TPI/RICS property qualification
* Previous property or property management experience is desirable
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