We are a passionate team of entertainment experts who create bespoke performances for individuals, brands, and prestigious venues. We nurture and develop a roster of talent across the UK and the US, where we are accredited at iconic cultural landmarks, including Somerset House, the V&A, and BAFTA.
We seek an Office Administrator who will oversee the smooth running of all day-to-day administrative operations. This role is essential in ensuring the team is fully supported and able to deliver a wide range of projects, events, and residencies with efficiency and professionalism.
Objectives & Aims
* Ensure seamless daily operations by managing administrative processes that keep the team organised, informed, and able to focus on delivering high-quality projects, events, and residencies.
* Strengthen internal coordination by acting as a central point of contact across departments.
* Enhance operational efficiency through maintaining and improving systems, documentation, and workflows that support planning, scheduling, and project delivery.
* Support financial and logistical administration to help the team meet deadlines, track activity, and maintain accurate records.
* Contribute to a positive team environment.
Success in the role will be clear when the business is seamlessly and consistently supported.
Duties of the Office Administrator
* Create and send contracts and invoices for all confirmed events.
* Process inbound invoices to ensure prompt and accurate payment.
* Manage client debtor records and support credit control processes.
* Produce, update, and maintain spreadsheets for monthly accounts.
* Oversee diary management across the team, including booking meeting rooms.
* Take minutes for team meetings when required.
* Prepare and manage the office environment.
* Manage the main company inbox and phone line, ensuring timely responses.
* Oversee and maintain Monday.com, ensuring tasks are assigned and updated.
* Book and manage UK and overseas travel and accommodation for Directors and artists when needed.
* Be the first point of escalation for office-based issues, e.g., IT, systems, etc.
* Maintain and clean the company database and booking software.
* Support client reengagement outreach activities.
* Work closely with internal colleagues to provide administrative support across all departments.
* Arrange team socials and support internal culture initiatives.
SKILLS AND COMPETENCIES
You will have, and consistently display:
* An ability to predict outcomes.
* The confidence to intervene and act proactively.
* A meticulous attention to detail.
* An ability to multitask.
* Commercially prudence.
* Highly personable and service-focused approach.
* Unflappable.
Package & Logistics
* Location: Central London (3 days in‑office, 2 days remote/on‑site).
* Commitment: Full‑time.
How to Apply:
Please send your CV and cover letter for the attention of Polly Bidgood, to hello@euphonica.com by Wednesday, 8 th April 2026.
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