Gillingham School is seeking to appoint a full‑time highly organised, professional and discreet Headteacher’s Personal Assistant with additional responsibility for Personnel and Office Management to play a central role in the effective running of the school. This is a key post within our administrative and leadership structure, suited to an efficient, adaptable individual who enjoys working in a busy school environment and has experience of HR administration, compliance and confidential work. The administrative team at Gillingham School work tirelessly alongside our teaching colleagues to provide all our students and their families with the best possible educational opportunities whilst with us at school.
Personal Assistant to the Headteacher
* Provide comprehensive PA support to the Headteacher
* Manage the Headteacher’s diary, correspondence and appointments
* Prepare agendas, reports and minutes for leadership, governance and other meetings
* Act as a professional point of contact for staff, governors, parents and external agencies
* Manage highly confidential information with tact, discretion and integrity
Human Resources Responsibilities
* Administer recruitment, selection and appointment processes
* Lead safer recruitment procedures, including DBS checks and pre‑employment vetting
* Maintain accurate and compliant staff personnel records
* Administer contracts, contract variations, absences and payroll liaison
* Support line managers with HR processes and policy application
* Assist in ensuring compliance with employment legislation and school policies
Ideal candidate
* Have proven experience in a senior administrative or PA role
* Have experience of HR administration (school or public sector experience desirable)
* Be highly organised, proactive and able to manage competing priorities
* Demonstrate excellent communication and interpersonal skills
* Confident handling sensitive and confidential matters
* IT‑literate, with strong knowledge of Microsoft Office and information systems
* Calm, professional and resilient in a fast‑paced environment
We are committed to safeguarding the welfare of children and will require disclosure of any criminal convictions. Gillingham School will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check and will only share information when findings are relevant and of concern.
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