Overview
Harrogate and District NHS Foundation Trust
The closing date is 18 February 2026
The role of Medical Secretary provides support to providing an efficient and comprehensive secretarial support service to the consultants, specialist nurses and other medical staff.
You will be required to;
* maintain a high standard of secretarial service to meet the needs of the clinical team
* ensure that accurate and up to date typing of clinic letters and correspondence is achieved through audio/digital dictation.
* Respond to queries from patients, GPs and other medical teams regarding patient care.
* Observe and work within the Trust's Confidentiality Policy at all times.
Main duties of the job
* Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
* Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
* Assist the Senior Medical Secretary with arranging and servicing meetings as required.
* Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately.
* Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
* Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
* Assist in the co-ordination of outpatient clinics and booked/planned admissions applicable to speciality.
About us
At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.
An inclusi.ve and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.
Job responsibilities
Hours to be worked between 08:00 and 17:00 timings to be agreed with Senior Medical Secretary.
For further information, please see attached job description or contact Trudy Phillips on 01423 553038 trudyphillips@nhs.net - visits to the department can also be arranged.
Person Specification
Experience
* 5 GCSE's or equivalent including English, at Grade C or above
* Minimum of 1 year typing and secretarial experience
* Knowledge of Microsoft Office packages e.g. Word, PowerPoint, Excel and other IT skills acquired through training and practical experience including internet/web skills
* Association of Medical Secretaries Diploma or equivalent
* NHS Experience
* NVQ 2 Business Admin
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Harrogate and District NHS Foundation Trust
£24,937 to £26,598 a yearper annum pro rata
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