Job Description
We are seeking an exceptional Executive Assistant to support four dynamic and high-performing senior executives at a leading global telecoms company. This is a rare opportunity to join a highly respected, fast-paced business where your emotional intelligence, organisational excellence, and proactive mindset will be genuinely valued and put to full use.
\n
\nBased in their central Mayfair offices, you will be the go-to person who ensures the smooth running of each executive’s daily schedule. From seamless diary coordination to complex international travel and everything in between, you’ll act as a strategic partner and trusted gatekeeper. The successful candidate will be a natural problem-solver, someone who takes initiative before it’s asked for, and who thrives in a role where no two days are the same.
\n
\nYou’ll be part of a small, close-knit, and welcoming team with a diverse and collaborative office culture. Working hours are 9:00am–5:30pm, Monday to Friday. On offer is a generous salary, a comprehensive benefits package including pension scheme, medical and life insurance, cycle-to-work scheme, and an annual discretionary performance bonus.
\n
\nDUTIES INCLUDE:
\n• Providing high-level administrative support to four senior executives
\n• Heavy and complex diary management, including resolving scheduling conflicts and prioritising high-level meetings
\n• Coordinating global travel: flights, hotels, visas, itineraries, and last-minute changes
\n• Proactive problem-solving, resolving issues before they arise and always staying one step ahead
\n• Inbox management, drafting responses, and preparing briefing documents
\n• Acting as gatekeeper and liaison across departments and external stakeholders
\n• Supporting with meeting preparation, agendas, minutes, and follow-ups
\n• Managing expenses and processing invoices
\n• Delegating tasks on behalf of the executives and following up for completion
\n• Handling confidential information with discretion and professionalism
\n• Contributing to a positive and productive team culture through communication, awareness, and empathy
\n• Recognising pressure points across the team and offering practical support where needed
\n
\nESSENTIAL CRITERIA:
\n• A minimum of 5 years’ experience as an Executive Assistant, ideally at C-suite level
\n• Strong experience in a fast-paced, multinational or culturally diverse environment
\n• Outstanding organisational and time management skills
\n• Exceptional emotional intelligence and cultural awareness
\n• Ability to anticipate needs, take initiative, and problem-solve independently
\n• Meticulous attention to detail
\n• Clear and professional communication, both written and verbal
\n• Experience coordinating international travel and complex schedules
\n• Able to adapt to individual working styles and manage multiple stakeholder relationships
\n• Calm under pressure and solutions-oriented
\n• Full right to work in the UK
\n• Excellent, verifiable references