Job Description
Senior Project Accountant
* Architecture & Design Advisory
* London
* Permanent
Cobalt Recruitment are excited to be supporting a world-renowned and award-winning architectural design consultancy with a global presence to secure a Senior Project Accountant for their London office. The role is newly created and will play a leading part in the revenue accounting, WIP reporting and budget management of the business
Key Responsibilities,
* Review project WIP, revenue, backlog, budget variances, and profitability, and ensures all billable expenses are billed; tracks latest comments on project and WIP status
* Lead project health reviews with PMs and SLs
* Review weekly Net Service Revenue (NSR) reports to ensure revenue is captured by the correct projects/phases and makes revenue adjustments and/or transfer efforts
* Perform quarterly internal spot audits of select projects, reviews project setup for accuracy, analyzes project costs in relation to contract budgets and contract terms
* Provide end‐to‐end project accounting management from project creation to close‐out contracts
* Review project contracts for financial details to ensure compliance with the project
* Set up projects in the accounting system, liaising with Project Managers (PM) and Senior Leaders (SL) regarding budgets (fee flows); phase set up to assist with project monitoring for the life of the project.
* Maintain contract paperwork and files, invoices, aging A/R, change orders, vendor and sub-contractor documents, and other specified logs for project tracking
* Prepare client fees, expenses, consultant invoices, account statements, reports, and other records
* Post cash receipts and sends notifications to relevant parties, logging and reporting details daily
* Responsible for billing and cash flow projections
* Lead and coordinate collection efforts with PMs and SLs; initiates stop‐work procedures and third‐party collections efforts to minimize company exposure
* Prepare and sends weekly collections reports to Managing Director, Project Managers, and Senior Leaders
* Perform Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating tracking file for Pay‐When‐Paid (PWP) consultants
* Pull vouchers for weekly PWPs and updates PWP tracking
* Notify PWP consultants of their invoice payments
* Bi‐monthly, updates PWP status report on SharePoint after payments have been paid and posted in the accounting system
* Reconcile month‐end PWP tracking versus PWP disbursed files
* Review phases in Power‐Bi to make sure backlog is available for phases being coded to prior posting vouchers in the accounting system
* Enter ICs timecards when treated as labour
Ad‐Hoc Tasks,
* Implement and executes proper controls to proactively support, monitor and communicate budget, actual status, and labor hours, consultants, and expenses for projects; develops and issues timely reports
* Identify opportunities and areas for improvement, offers suggestions, and implements procedures, processes or tools to improve efficiency and productivity
* Perform additional accounting responsibilities and supports special projects and ad‐hoc analyses
Required Experience,
* Minimum of 5 years in a mid‐sized professional services organization with project (revenue) accounting duties
* Proficient in Microsoft Office, accounting software, order processing, databases
* Experience with using ERP systems is a must
* Proficient in general ledger, accounts receivable, and accounts payable
* Excellent written and verbal communication skills
* Strong interpersonal skills and diplomacy
* Must handle confidential information in a highly sensitive manner
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