Overview
Office Assistant at Servers.com. This is a 20-hour-per-week role based in our Guildford office (Mon-Thu, 9:00 to 14:30, including a 30-minute unpaid break).
Location: Second Floor, Building 2000, Cathedral Square, Guildford, GU2 7YL. Reporting to: Maria Binnell, Head of HR (UK) and Administrative Director. Company: Servers.com, an Infrastructure as a Service (Iaas) provider offering computing, storage, and networking services across the US, Europe, and Asia.
Job brief: We are looking for an organised and proactive Office Assistant to join our team. This is a great opportunity for someone who enjoys supporting others, keeping things running smoothly, and contributing to a positive office environment.
Key Responsibilities
* Administrative Support: Assist the General Manager with day-to-day administrative tasks, including managing the general office email inbox and handling incoming and outgoing correspondence.
* Front Desk Liaison: Coordinate with the building’s reception for deliveries, external service providers, and visitor management including greeting interview candidates and clients.
* Office Maintenance Coordination: Help with booking services for office maintenance (e.g. scheduling a plumber). Over time, this will become one of your independent responsibilities.
* Lunch Ordering: Coordinate lunchtime Deliveroo orders, generate links for team members, place the group order, and share tracking details.
* Supplies & Inventory Management: Monitor and restock office essentials such as stationery, coffee, and bathroom supplies.
* General Manager Holiday Cover: Support daily tasks such as tidying up, loading/unloading the dishwasher, basic cleaning duties, taking calls from reception, and placing bi-monthly coffee pod orders.
* Kitchen Support: Manage kitchen stock levels and receive deliveries.
* Office Upkeep: Maintain a clean and organised office environment, clear meeting rooms, tidy shared spaces after lunch, and ensure everything is presentable.
* Building Liaison: Communicate with the building manager regarding facilities issues (e.g. bathroom or car park concerns) and manage access to reserved spaces in the underground car park.
The above list of duties is not exhaustive. You may be required to perform different tasks as necessitated by the Office Support team.
Experience / Qualifications / Skills
* Experience in a similar position in a medium-sized business
* Excellent organisational and multitasking abilities
* Ability to work independently and as part of a team
* Strong communication skills, both written and verbal
* Positive attitude and willingness to learn and adapt
Location
You will need to be able to get to the Guildford-based office 4 days per week; being local to the area is advantageous.
Address: Second Floor, Building 2000, Cathedral Square, Guildford, GU2 7YL
Working Hours / Arrangements
20 hours per week (9:00 to 14:30), Mondays to Thursdays office-based with a 30-minute unpaid lunch break.
We Offer
* Salary range: £14,000 - £16,000 per annum (non pro-rata).
* Private healthcare after probation period.
* 18 weeks generous paid leave after 1.5 years continuous service.
* Pension contribution 5% of salary.
* 28 annual leave days plus all Bank Holidays on a pro-rata basis in each holiday year in England and Wales.
* 10 days working from anywhere in the world following completion of probation period (pro-rata).
* Office lunches Deliveroo up to £14 per day.
* Mobile phone bill paid up to £80 (subject to BiK taxation).
* Casual dress code.
* Use of Apple MacBook Pro laptop, mouse and keyboard.
* AirPods headset.
Equality and diversity: Servers.com is committed to equality and diversity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships. Please review our Equal Opportunities Policy and candidate privacy notice for details on processing of personal data.
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