About the Opportunity
Job Type: Fixed Term ContractorContract duration : 11 months.Application Deadline: 25 July 2025
Title Investment Coordinator - 12 month FTC / Secondment
Department Investment Management CAO
Location Canon Street
Reports To Assistant Manager - UK Coordinator Team
Level Administration support 3
We’re proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our team and feel like you are part of something bigger.
About your team
The Investment Management Coordinator team provides advanced organisational and administrative support to various members of the Investment Management team. The duties include diary management, meeting organisation, processing expenses, complex travel arrangements and general administrative duties.
About your role
1. Proactive calendar management for multiple diaries - organisation of internal and external meetings, booking meeting rooms including organising refreshments, collating/preparing documents, and co-ordinating attendance.
2. Travel - Organising complex travel itineraries including booking flights, taxis, trains, car hire, hotels, meetings and applying for visa as required.
3. Expenses - compiling and submitting credit card and out of pocket expenses and processing invoices.
4. Managing visitor agenda
5. Managing events, offsites, webinar & townhalls
6. Managing client visits
7. Presentations - updating or creating presentations.
8. Prepare meeting documents for various team & client meetings.
9. Cover - daily and holiday cover for support team members as required.
10. Liaise with IT and facilities regarding issues as they arise.
11. Updating various internal databases
12. Participate and/or lead on selected project work.
13. Provide adhoc & regular administrative support.
About you
14. Excellent organisation skills, with the ability to manage multiple tasks simultaneously and prioritise work appropriately.
15. Flexible and positive attitude
16. Conscientious, with attention to detail and consistent follow through skills
17. Strong written and verbal communication skills, able to communicate effectively and professionally with people at all levels.
18. Highly motivated and proactive individual who can use own initiative.
19. Good interpersonal skills to include diplomacy and discretion when dealing with colleagues and contacts.
20. Professional, assertive, and confident manner.
21. Ability to work with minimum supervision.
22. High proficiency in Microsoft office: outlook, word, excel, and powerpoint.
23. Ability to work under pressure and to tight deadlines.
24. Team player
25. Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
Feel rewarded
For starters, we’ll offer you a comprehensive benefits package. We’ll value your wellbeing and support your development. And we’ll be as flexible as we can about where and when you work – finding a balance that works for all of us. It’s all part of our commitment to making you feel motivated by the work you do and happy to be part of our team.