Job Description
On behalf of our Client, we are looking to recruit an experienced Receptionist / Administrative Assistant to support resolution of business enquiries and complete office functional tasks.
The role encompasses both front-desk reception duties and general administrative tasks including but not limited to:
- Administration support for main office
- Call handling and front of house reception duties; maintain a clear, clutter-free work space; welcome visitors; follow sign in procedures
- Organise meeting rooms and arrange refreshments when required
- Add Purchase Orders to the system when purchasing items and/or as requested
- Shopping for consumable supplies as required
- Monitor notice boards to ensure information is current
- Monitor water coolers and shared spaces, ensuring good housekeeping including dishwasher/dishes are cleaned and emptied daily
- Carry out general office duties, mail handling, petty cash handling, stationary orders, support fire alarm testing (weekly)
- Assist with monitoring quality control of cleaning contractors and other suppliers where necessary and reporting any concerns to management
- Support colleagues with off-site travel arrangements, hotel bookings etc.
- Other duties as required from time to time to meet the needs of the business
Requirements:
- Proven experience in a similar role with good work ethic and customer service
- Excellent verbal and written communication skills
- Excellent customer service skills
- Strong organisational and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Professional appearance and demeanour
- Ability to handle sensitive information with confidentiality
- Ability to problem solve
- Full UK Driving Licence holder
- A Disclosure Scotland check will be required for this role; the cost will be reimbursed
Hours of work:
37.5hrs per week: 9am-5pm, Monday Friday (with 1-hour unpaid break per day)
Flexibility is required to accommodate business requirements
The role will initially be offered on a temporary basis for 3 months, with the potential to become permanent for the right candidate.
Our role in supportingdiversityandinclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.