Job Description
Facilities Assistant
Our client, a prestigious UK Law Firm are seeking a new Facilities Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office.
* Competitive salary
* 40 hour working week (alternating shifts between 08:00-18:00)
* Employee benefits inc. 25 days annual leave, medical insurance, regular team events
Facilities Assistant Key Responsibilities:
* Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
* Setting up furniture and equipment configurations of all client meeting rooms and events.
* The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
* Drafting and completion of Facilities Helpdesk email communications.
* Daily communication with on-site M&E engineer & other sub-contractors.
* Ordering of office supplies and Iiaising with associated suppliers.
* Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
* Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
* Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.
Facilities Assistant Key Skills & Requirements:
* Facilities experience in a law firm or professional services environment
* Experience coordinating and preparing meeting rooms for events and functions
* Good knowledge of Microsoft Office (Word and Excel)