We are now seeking an experienced Office Manager to join our Hull team.
Vanguard Healthcare Solutions are a British, privately owned, international clinical services and infrastructure provider supporting healthcare clients across the UK and worldwide.
Our purpose-designed and built modular and mobile facilities provide our clients with new or replacement Operating Theatres, Wards, Endoscopy Suites and Decontamination and Diagnostic units. As part of our solution to our clients we also support them with clinical teams and equipment.
With a rapidly growing team of over 100 colleagues internationally, our values define how we do business with our Customers, internally and externally: Patient-focussed; Innovative; Responsive; Passionate; Teamwork.
We are looking for an Office Manager to join our Hull team. The Office Manager ensures smooth office operations by handling reception duties, administrative support for senior leadership, office maintenance, and vehicle fleet management.
Responsibilities
* Carry out full-time reception duties including operating the switchboard, screening, directing calls to the relevant department, and ensuring phone calls are answered in a timely manner.
* Covering switchboard for other Vanguard locations as and when required.
* Greeting visitors ensuring they sign in and arrange refreshments.
* Carrying out general office administration duties to support the wider team.
* Admin support to UK Operations Director and Group Technical Director.
* Manage archiving for Vanguard including process for receiving documentation, storage and timebound process.
* Vanguard wide vehicle fleet management for company cars and work vans – ensuring the fleet is complaint which includes, MOT's, vehicle maintenance checks, insurance documents and driver details. Processing and managing vehicle fines and charges. Managing the companies fuel cards.
* Managing general maintenance of the office and meeting rooms.
* Keeping the insurance and accreditation certificates on display up to date and manage expiry dates.
* Liaising with the procurement team and raising Purchase Orders for stationery and groceries, focusing on cost control.
* Dealing with the daily incoming and outgoing post, distributing accordingly.
* Arranging office events and supporting local ESG activities.
* Ordering lunches for meetings and events.
* Day to day management of cleaning contracts and signage cleaning to ensure they are providing the right level of service.
Benefits
* 25 days annual leave per year (Jan – December) + UK bank holidays
* Car Allowance
* Life Assurance
* Company Pension
* Healthcare cash plan
* Professional memberships reimbursed
Requirements
* Previous experience in a similar role
* Good IT skills particularly word, excel and outlook
* Excellent written and oral communication skills
* Exceptional organisation skills
* Self-motivated and experienced in managing multiple priorities
* Ability to work pro-actively and without regular supervision
* Flexible approach to work
* Organised and able to prioritise, excellent time management skill and ability to meet deadlines
* High level of attention to detail
* Ability to work on own initiative and/or part of a team
* You don't accept things the way they are, you want to continually improve processes and make an impact.
* You are driven and self-motivated, passionate about what you do and are keen to make a difference.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our team.
Vanguard Healthcare Solutions Ltd and Q-bital Healthcare are part of the Vanguard Group of companies.
Hull
Full Time, Part Time
Fixed term contract - 12 months