Job Summary
Pharmacy Assistant, Distribution & Stores (ATO), Band 2 (18.75 hours a week)
Undertake general pharmaceutical duties under the supervision of a section manager or deputy, assisting in the provision of a safe and effective pharmacy service in line with current policies, procedures and legal requirements.
Undertake daily stock maintenance activities in partnership with senior assistant technicians and under the supervision of a section manager or deputy, assisting in the provision of accurate stock balances and ensuring expiry date checks are completed in line with current policies, procedures and legal requirements.
Work within pharmacy Distribution & Stores ensuring all wards and departments receive regular supplies of stock medicines and assist in day to day running of the pharmacy stores.
Daily visits to ward areas within the hospital to complete a stock top‑up service, working alongside ward staff in a patient facing area.
While this post is predominantly located at the Cheltenham General Hospital site, there may on occasion be a requirement for staff to work at the Gloucester Royal Hospital site dependent on service needs.
Main duties of the job
Distribution & Stock Management
* Carry out ward top‑ups by checking stock levels against set lists, monitoring expiry dates, re‑ordering medicines, liaising with ward staff, and returning unwanted items to Pharmacy for credit or disposal.
* Perform daily stock checks, investigate discrepancies, and elevate issues to senior staff.
* Support monthly expiry checks of the robotic system.
Supply of Medicines
* Enter ward orders into the computer system, generate picking lists, assemble and check orders, and prepare TTO packs in line with worksheets.
* Coordinate with porters to meet delivery and transport deadlines.
* Ensure external customer orders follow Good Distribution Practice.
Returns Handling
* Process returned ward boxes, assess items for reuse or credit, dispose of unsuitable medicines, and arrange waste collection.
Pharmacy Stores
* Receive, check, and record deliveries manually or via automated systems.
* Store items correctly, restock shelves, and assemble IV fluid boxes (manual handling involved).
* Manage incoming calls for stock orders, serve patients and ward staff at reception hatch, transcribe fluid requests, and book out supplies.
* Perform additional duties as directed by senior pharmacy staff.
About Us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. Joining our Trust offers an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.
In addition to generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, on‑site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Details
Date posted: 18 February 2026
Pay scheme: Agenda for change
Band: 2
Salary: £24,465 a year (pa pro rata if part‑time)
Contract: Permanent
Working pattern: Part‑time
Reference number: 318‑26‑T0121
Job locations: Cheltenham General Hospital, Sandford Road, Cheltenham, GL53 7AN
Person Specification
Essential
* Good level of literacy and numeracy
* Excellent communication skills
* Understanding written Standard Operating Procedures
* Ability to use computer, basic skills to operate Pharmacy Systems
* Previous Team Working Experience
* Excellent interpersonal skills
* Cheerful, friendly personality
* Honesty and integrity
* Able to perform manual handling tasks
* Positive approach
Desirable
* Entry Level qualification in principles of stock management (e.g., NVQ or Buttercups) or equivalent or willingness to work towards qualification if required
* Recent experience of implementing change or quality improvement
* Previous pharmacy experience
* Previous experience of distribution & stores duties
* Previous pharmacy experience working in a hospital
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and therefore it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Gloucestershire Hospitals NHS Foundation Trust
Address: Cheltenham General Hospital, Sandford Road, Cheltenham, GL53 7AN
Website: https://www.gloshospitals.nhs.uk/
#J-18808-Ljbffr