Join to apply for the Diary Manager - Mayor's Office role at South Yorkshire Mayoral Combined Authority
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Join to apply for the Diary Manager - Mayor's Office role at South Yorkshire Mayoral Combined Authority
* Location: Sheffield (This is a hybrid role with a minimum of 3 days per week in the office)
* Hours: 37 hours
* Contract: Temporary 6 month FTC
* Salary: £34,814 - £37,535
* Location: Sheffield (This is a hybrid role with a minimum of 3 days per week in the office)
The South Yorkshire Mayoral Combined Authority (SYMCA) brings together the local authorities of Barnsley, Doncaster, Rotherham and Sheffield and to serve the communities and businesses of South Yorkshire. From transport to housing, from business growth to skills, the MCA has a great story to tell. We have ambitions to deliver recovery and renewal for people, businesses and places across South Yorkshire.
Please note that SYMCA follows a structured salary grading system for all roles, and the offered salary for each post will be at the starting point within the specified grade. We value the skills and experience of potential candidates, and there will be opportunities for salary enhancements as you grow within South Yorkshire Mayoral Combined Authority.
South Yorkshire Mayoral Combined Authority (SYMCA) is currently in the process of reviewing its terms and conditions of employment including pay and grading. As part of this project, the post advertised may be subject to changes in the near future. All changes and any impact on individual posts will be discussed further should you be successfully appointed to the position you have applied for.
Key Responsibilities
Are you a highly organised professional with a passion for public service and a flair for managing complex schedules? The South Yorkshire Mayor’s Office is seeking a proactive and detail-oriented Diary Manager to support the Mayor and senior leadership team in delivering their strategic priorities across the region.
This is a unique opportunity to work at the heart of regional decision-making, supporting a Mayor who is driving change and championing communities. You’ll be part of a passionate, collaborative team making a real difference.
As Diary Manager, you will play a pivotal role in ensuring the smooth running of the Mayor’s day-to-day engagements. You’ll be responsible for managing a dynamic and high-profile schedule, coordinating meetings with internal and external stakeholders, and ensuring the Mayor is fully briefed and prepared for every engagement.
Key Responsibilities Include
* Manage and maintain the Mayor’s diary, ensuring optimal use of time and alignment with strategic priorities.
* Liaise with senior officials, partners, and community representatives to schedule meetings and events.
* Commission briefings and itineraries, working closely with policy, communications, and operations teams.
* Anticipate and resolve scheduling conflicts, adapting plans quickly and professionally.
* Support wider administrative functions within the Mayor’s Office as required.
In line with the Equality Act 2010 and our commitment to fair and inclusive working practices, flexible working arrangements will be considered and implemented in a manner that avoids unlawful discrimination and supports equal access to opportunities. Due to the nature of the role, which involves regular interaction with the Mayor, the successful candidate will be required to attend the office during periods when the Mayor is present. However, when the Mayor is away—such as during annual leave or external engagements—there will be opportunities for flexible working, including remote working, subject to operational requirements.
All requests for flexible working will be handled in a reasonable manner, taking into account individual circumstances and the potential impact on service delivery. We welcome discussions about flexible working and are committed to exploring suitable arrangements that support both business needs and employee wellbeing.
Skills, Knowledge and Expertise
You’ll be an experienced Administrator or Executive Assistant with:
* Exceptional organisational and time management skills.
* Strong interpersonal and communication abilities.
* Discretion, diplomacy, and a calm approach under pressure.
* Confidence using digital tools and calendar systems (e.g., Outlook, Teams).
* A commitment to public service and an understanding of the political landscape.
Benefits
All colleagues have access to a local Government Pension Scheme and the chance to be part of an organisation where you can really make a difference. Located in Sheffield City Centre, we are well-placed for transport links and encourage employees to take advantage of the active travel facilities. Work/life balance is extremely important to us here at SYMCA with our recognised family/friendly policies, genuine work flexibility, recognition, and shared success.
In addition to the above, some of benefits include -
Annual Leave Purchase Scheme – The ability to purchase up to a further 15 days per year in additional to your normal annual leave
Hybrid working – Our offices are a space where we come together and collaborate. Most of our roles are offered on a hybrid basis with the exception of some support roles being onsite full time.
Rewarding You - Reducing everyday expenses through discounts, benefits, financial advice, wellbeing solutions and more with Reward Gateway!
Training on the job - Support with upskilling skills through on the job training and qualifications
Holiday – Up to 36 days annual leave (depending on length of service). Pro-rata for part time colleagues.
Diversity at South Yorkshire Combined Mayoral Authority
Our workforce is made up of a diverse community, where we all belong and feel part of something bigger. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.
Please note South Yorkshire Mayoral Combined Authority does not hold a sponsorship licence and cannot provide Skilled Worker sponsorship for any roles advertised.
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