Overview
** PLEASE NOTE THE SALARY QUOTED IS FOR FULL TIME AND WILL BE PRO-RATED ACCORDINGLY FOR THE PART TIME HOURS**
We are seeking a professional and organised Receptionist/Administrator to join our team initially on a one year fixed term contract. We currently have another individual covering the role on a part time basis (3 days a week) so this will be to cover the rest of the week (2 days a week). The role will be office based, at our central Belfast office. You will need to be able to commit to covering office opening hours (9am to 5pm), however there is the opportunity to have some flexibility from time to time where required. There will be opportunities to work extra days occasionally also to support business needs.
This role is vital in ensuring the smooth operation of our office by providing exceptional administrative support and maintaining effective communication channels. The ideal candidate will possess strong organisational skills, be proficient in MS365 and Teams in particular, and demonstrate excellent phone etiquette. This position offers an opportunity to work in a unique and fun yet professional environment where attention to detail and a proactive attitude are highly valued.
The role will suit someone who has the flexibility to work ideally Mondays and Fridays, potentially someone who is currently a student or completing an apprenticeship, or someone who is just looking to have the flexibility to work around other commitments. There may also be the opportunity for extension and/or permanent opportunities within the Agency.
Duties
* Greet visitors and clients in a courteous and professional manner
* Manage incoming calls, direct enquiries, and handle general correspondence
* Maintain and update electronic and paper filing systems with accuracy
* Schedule appointments, meetings, and manage calendars efficiently
* Perform data entry tasks in Excel
* Organise office supplies and ensure the workspace remains tidy and functional
* Support other administrative tasks as required to facilitate daily operations
* Support HR & Office Manager with any other tasks as required and where competent to do so
Experience
* Prior office experience or administrative background would be preferable but not essential
* Proficiency in computer skills including MS365 including Teams
* Strong organisational skills with the ability to prioritise tasks effectively
* Excellent data entry accuracy and an ability to analyse data would be advantageous
* Excellent communication skills and professional phone etiquette
* Familiarity with office equipment such as printers, scanners, and telephony systems is advantageous
* Prior knowledge and/or experience of office health & safety would be beneficial but not essential
* Ability to juggle competing priorities effectively when necessary
This role requires a proactive individual who can manage multiple responsibilities efficiently while maintaining a friendly and professional demeanour. The successful candidate will be integral to ensuring our office operates seamlessly day-to-day.
Job Types: Part-time, Temporary
Contract length: 12 months
Pay: £26,000.00-£28,000.00 per year
Expected hours: 16 per week
Benefits:
* Flexitime
Work Location: In person