Role Overview
This is a broad and varied operational role responsible for managing the organisation’s vehicle fleet, property maintenance, and key compliance functions. The postholder ensures operational efficiency, safety, legal compliance, and supports strategic planning across multiple domains. The role is particularly suitable for an individual seeking part-time, flexible working arrangements.
Key Responsibilities
1. Vehicle and Fleet Management
1. Liaise with leasing companies for new and ending contracts.
2. Ensure vehicles are roadworthy and in acceptable return condition.
3. Manage vehicle insurance, breakdown cover, MOT, tax, and maintenance.
4. Oversee vehicle volunteer and manage fuel/charging cards.
5. Handle disposal/hire of vehicles, driver inductions, vehicle graphics, and EV charging data.
6. Maintain accurate fleet records and address ad hoc vehicle issues.
2. Property Management
7. Develop rolling maintenance and capital improvement programmes.
8. Manage contractors and ensure health & safety compliance on-site.
9. Oversee statutory checks (e.g. PAT testing, EPCs, Legionella).
10. Act as client lead with design teams for major works.
11. Support lease negotiations, certification records, and respond to property-related queries.
3. Ad-hoc Responsibilities
12. Review and update organisational policies in consultation with teams.
13. Conduct research, attend policy group meetings, and obtain necessary approvals.
14. Support tendering exercises and supplier procurement.
15. Contribute to quarterly governance reports and strategic planning every three years.
4. Key Skills and Experience
16. Knowledge of working in a charity involved with the care and support of vulnerable people.
17. Experience in facilities management.
18. Strong organisational and project management skills.
19. Excellent communication and stakeholder liaison abilities.
20. Ability to prioritise and manage a varied workload with flexibility.
21. Comfortable working independently and collaboratively across departments.
22. Proficient in Microsoft Office and document management systems.