Job Description
Join Expleo UK as Our Office & Facilities Coordinator!
Are you the go-to person who keeps everything running smoothly? At Expleo UK, we’re looking for a proactive and organised Office & Facilities Coordinator to be the heartbeat of our Belfast office. From managing supplies and post to supporting events and senior leadership, this is a dynamic role where no two days are the same.
If you thrive in a fast-paced environment, love keeping things in order, and enjoy being the friendly face of the office, we’d love to hear from you!
What’s in It for You?
* Be the Backbone of the Office – Your work keeps our teams productive and our space welcoming
* Collaborative Culture – Work closely with senior management, HR, and operations teams
* Variety & Impact – From travel support to health & safety, your role touches every part of the business
* Career Growth – Opportunities to grow into facilities, operations, or executive support roles
* Supportive Environment – Join a team that values initiative, ownership, and continuous improvement
Responsibilities
* Manage and restock office supplies including stationery, cleaning materials, and consumables
* Liaise with building management and office teams for shredding, storage, and disposal
* Handle incoming/outgoing post, deliveries, and courier collections (e.g. laptops)
* Oversee building access and desk allocation for employees and visitors
* Book meeting rooms and support internal/external events coordination
* Answer office landline and direct calls professionally
* Raise purchase orders and process invoice payments
* Support travel arrangements and logistics for staff
* Assist with health and safety compliance and reporting
* Maintain intranet pages related to office operations
* Support office inductions for new joiners
* Provide general support to senior management and leadership teams
Qualifications
* No formal degree required – we value experience and attitude
* Health & Safety or Facilities Management certifications are a plus
Essential Skills
* Office coordination, facilities, or administrative support
* Strong organisational skills and attention to detail
* Excellent communication and interpersonal abilities
* Comfortable using Microsoft Office Suite (Outlook, Excel, Teams)
* Experience with purchase orders and basic finance processes
* Ability to multitask and prioritise in a busy environment
Experience
* Experience supporting health & safety or travel logistics
* Familiarity with intranet content management or SharePoint
* Previous experience in a tech or consulting environment
* Knowledge of courier systems or building access tools
Benefits
* Collaborative working environment – we stand shoulder to shoulder with our clients and our peers through good times and challenges
* We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects
* Expleo Academy - enables you to acquire and develop the right skills by delivering a suite of accredited training courses
* Competitive company benefits
* Always working as one team, our people are not afraid to think big and challenge the status quo
* As a Disability Confident Committed Employer we have committed to:
o Ensure our recruitment process is inclusive and accessible
o Communicating and promoting vacancies
o Offering an interview to disabled people who meet the minimum criteria for the job
o Anticipating and providing reasonable adjustments as required
o Supporting any existing employee who acquires a disability or long term health condition, enabling them to stay in work at least one activity that will make a difference for disabled people
“We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age”.
We treat everyone fairly and equitably across the organisation, including providing any additional support and adjustments needed for everyone to thrive