The post holder will provide advice and support to staff, Directors and Governors on matters of Corporate Governance. You will be part of a small Foundation Trust Officer team.
The postholder will provide a full, professional secretariat service to the Trust's Finance and Commercial Committee and Audit and Risk Committee, in addition to other Board and Committee responsibilities. The role requires demonstrable knowledge and experience of supporting senior-level finance, commercial, audit and risk discussions. Applicants must have a practical understanding of financial reporting, governance frameworks, internal control, risk management, and commercial matters to effectively service these Committees. This is not a purely administrative role; the postholder must be confident working with complex financial information and engaging with executive and non-executive directors at Board level.
This role will involve considerable contact with the Chairman, Non-Executive and Executive Directors, Governors and senior staff within the organisation, Board of Director, Council of Governors and their Committees.
Roles and Responsibilities
* In partnership with the Chair, Director of Corporate Affairs and Deputy Director of Corporate Governance, lead the planning and coordination of corporate meetings in your portfolio, including the development of forward plans, production of high-quality agendas and papers, and the preparation of accurate minutes and comprehensive action logs.
* Facilitate the Trust's decision-making process by ensuring that Board and Committee minutes accurately and clearly capture discussions, decisions, recommendations and agreed actions, and that actions are appropriately tracked through to completion.
* Advise Directors and Governors on declarations of interest and maintain the appropriate registers.
* Assist with arrangements for the election of public, patient and staff governors in accordance with the election rules contained within the Trust's constitution.
* Ensure that Governors' declarations of eligibility to vote at meetings are kept up to date.
* Ensure that committees of the Board of Directors and Council of Governors are properly constituted with clear terms of reference.
* Draft Board and Committee reports, as required and advise report authors on the content and presentation of their papers.
* Respond to public, regulatory and Trust queries concerning corporate governance, including FOI requests.
* Contribute to the production of the Trust's Annual Report in accordance with NHS England (NHSE) guidance, advising internal authors on content, drafting relevant sections yourself, ensuring all statutory requirements are fulfilled.
* Maintain agreements with partnership organisations with regard to their nominated representatives on the Council of Governors.
* Ensure disclosures are updated regularly on the Trust's website in accordance with the Code of Governance.
* Assist in the production and submission of the statutory annual returns, including the Annual Accounts and Annual Report, and quarterly returns to NHS England, the Independent Regulator, in accordance with their compliance requirements.
* Keep under review all corporate governance developments and guidance which might affect the Trust, to ensure that the Boards of Directors and Council of Governors are fully briefed on these matters and have regard to them when taking decisions.
* Support the ongoing development and continuous improvement of the Foundation Trust Office, ensuring robust processes, systems and governance frameworks are in place to enable effective corporate governance and the efficient functioning of the Trust's corporate affairs function.
* Maintain a Corporate Governance Handbook including policy and procedure relating to the register of gifts and hospitality for staff and directors.
* Assist in the delivery of induction programmes for new directors and governors.
* Ensure that directors and governors receive information in a timely and appropriate way to enable them to discharge their duties effectively. This includes meeting papers and information from external organisations.
* Provide support to King's Executive meetings, when called upon, assisting with agenda planning in liaison with the Director of Corporate Affairs and ensuring appropriate monitoring of agreed actions.
* Assist in the development and maintenance of forward plans for Board of Directors and Council of Governors and their sub committees and draw up the yearly programme of meetings.
* Draft Board Committee Annual Reports and Self Assessments for approval by Non-Executive Committee Chairs and Committee leads.
* Draft, maintain, and update Committee terms of reference, ensuring these comply with best practice corporate governance and statutory/regulatory requirements.
* Support the review and draft of amendments to the Trust's constitution for approval by Directors and Governors.
* Support in ensuring that the membership database is kept updated in line with the Trust's requirements.
* In liaison with the Membership Team, ensure the accuracy of the membership database with regard to members' eligibility, contact details and communication preferences.
* To liaise with the database provider with regard to governor recruitment, including membership data selection and mailing fulfilment.
* Responsible for ensuring, in liaison with the Corporate Communications Team, that relevant and up to date corporate governance information is provided on the Trust's website and intranet.
* Develop and maintain, in liaison with the Corporate Communications Team, the Governors' page on the Trust Website, ensuring timely, relevant and statutory information is provided to Governors, including NHSE guidance, board and committee information, meeting papers, and the Governors' induction handbook.
General Responsibilities
* The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.
* To observe the rules, policies, procedures and standards of King's College Hospital NHS Trust together with all relevant statutory and professional obligations.
* To observe and maintain strict confidentiality of personal information relating to patients and staff.
* To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.
Safe Guarding
* The Trust takes the issues of Safeguarding Children, Adults and addressing Domestic Abuse very seriously. All employees have a responsibility to support the organisation in our duties by:
* attending mandatory training on safeguarding children and adults,
* familiarising ourselves with the Trust's processes for reporting concerns,
* reporting any safeguarding child or adult concerns appropriately.
Infection Control
* The post holder has an important responsibility for and contribution to infection control and must be familiar with the infection control and hygiene procedures and requirements when in clinical areas.
* This job description is intended as a guide to the general scope of duties and projects and is not intended to be definitive or restrictive. It is expected that some of the duties may change over time and this description may be subject to review after discussion with the post holder. Flexibility is required where meeting events are held outside of office hours.
* You will be expected to meet tight deadlines whilst maintaining a high standard of accuracy. You should already have highly developed minute writing skills. You should have experience of dealing sensitively with information of a confidential nature.
About King's College Hospital NHS Foundation Trust
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Application and Closing Dates
Please review the documentation on our recruitment microsite, particularly the Trust's criminal records checking policy. All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role. Note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.
#J-18808-Ljbffr