As our Payroll & Benefits specialist, you will lead the payroll, benefits and pensions for a large, multi‑site 3PL operation. This role ensures accurate and timely payroll delivery, effective benefits and pension administration, and robust HR data governance.
The postholder will be the organisation’s expert on payroll legislation, HMRC compliance, and HR data integrity.
You and your role
Payroll Management
* Lead the end‑to‑end processing of weekly and monthly payrolls across multiple sites.
* Ensure accurate calculation of pay, overtime, shift premiums, bonuses, and statutory payments.
* Maintain compliance with HMRC requirements including RTI, tax codes, NI, and year‑end submissions.
* Oversee payroll audits and respond to internal/external queries.
* Manage payroll system configuration and integration with time‑and‑attendance systems.
Benefits & Pensions Administration
* Manage all company benefits including medical insurance, life assurance, and voluntary schemes.
* Oversee pension scheme administration, including auto‑enrolment, re‑enrolment, and statutory communications.
* Liaise with benefit providers and pension administrators to ensure accurate and timely processing.
* Ensure correct deductions and employer contributions.
Data Governance
* Maintain HRIS data integrity, ensuring all changes, starters, and leavers are processed correctly.
* Develop and maintain robust data governance processes aligned with GDPR and internal policies.
* Ensure secure handling of sensitive employee information.
Data, Reporting & Insights
* Act as the business lead for HR and payroll data, ensuring accuracy, consistency, and reliability.
* Produce regular and ad‑hoc workforce reports, dashboards, and KPIs for senior leadership.
* Analyse trends in absence, turnover, labour cost, overtime, and headcount to support operational planning.
* Provide data insights to HR, Finance, and Operations to support strategic decision‑making.
* Drive improvements in data quality, reporting capability, and system utilisation.
Compliance & Risk Management
* Ensure full compliance with UK employment law, payroll legislation, and internal policies.
* Keep up to date with legislative changes and advise the business on required actions.
* Lead internal audits and support external audits relating to payroll, pensions, and HR data.
* Maintain and update policies and procedures for payroll and benefits.
Leadership & Stakeholder Management
* Build strong relationships with HR Business Partners, Finance, Operations, and site leadership.
* Provide expert advice to managers and employees on payroll, benefits, and data processes.
* Drive continuous improvement, automation, and efficiency across the function.
About you:
* Proven experience managing payroll in a large, multi‑site organisation (3PL, logistics, manufacturing, or similar).
* Strong knowledge of UK payroll legislation, HMRC requirements, and statutory reporting.
* Experience managing benefits and pension schemes, including auto‑enrolment.
* Advanced HR data skills, including reporting, analytics, and data governance.
* Strong HRIS and payroll system experience, with the ability to optimise system use.
* Ability to lead a team and influence senior stakeholders.
* High attention to detail with a strong analytical mindset.
* CIPP qualification (or working towards).
* Experience in a unionised environment.
* Experience implementing or upgrading HR or payroll systems.
* Experience with BI tools (e.g., Power BI, Tableau) or advanced Excel skills.
Personal Attributes
* Data‑driven, analytical, and confident interpreting and presenting workforce insights.
* Proactive leader with a hands‑on approach and strong problem‑solving skills.
* Calm and organised in a fast‑paced, high‑volume environment.
* Strong communicator able to explain complex payroll and data matters clearly.
* High integrity and discretion when handling sensitive information.
About Us:
ID Logistics is an international contract logistics group with a presence in 19 countries, representing more than 8.0 million square metres of warehousing facilities in Europe, America, Asia, and Africa, with over 40,000 employees. We have a client portfolio balanced between retail, industry, detail picking, healthcare and e-commerce sectors; ID Logistics is characterised by offers involving a high level of technology.
We have been growing for almost 25 years, with an ethos of everyone being united and where innovation is constant. We have a demanding job to do, and we must move fast while being rigorous and precise.
We launched our UK business in June 2023, our first unit growing and relocating to accommodate the significant business growth, our second site launched in 2025, and we have more opportunities building. This really is an exciting time to join the UK team, to support creating its solid foundations for a promising future.
Operational excellence is one of the founding values of ID Logistics and each employee contributes to it: all your ideas, we will listen to them, and all your past experiences will enrich us.
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