About The Role
Role Overview
proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.
Our immediate requirement is for an experienced Personal Assistant to be a key part of our Egham team, representing proAV, taking full responsibility for looking after the needs of two Directors within the business.
This is an exciting opportunity for an exceptional, experienced Personal Assistant to join an established operation with scope to drive and enhance the service at every opportunity.
Experience and seniority of the position will be reflected by the remuneration and benefits package.
Key Responsibilities
* Provide full secretarial support to the Managing Director and senior management team.
* Audio dictation and management of correspondence.
* Management of emails and relevant filing of such.
* Organise meetings, including preparing agendas, taking minutes, and following up on action items.
* Booking of travel, accommodation, restaurants, and other reservations.
* Handle confidential information with integrity and discretion.
* Assist with event planning, logistics, and coordination.
* Liaising with the senior management team and colleagues to review, sign and issue contractual documents.
* Manage and coordinate employee engagement activities.
* Generate and update reports using Microsoft Dynamics.
* Creation and formatting of PowerPoint presentations and Excel spreadsheets.
* Liaison with colleagues, clients and suppliers.
* Perform general administrative support and ad hoc duties as needed.
* Managing and submitting expenses.
* Understanding of company policy and processes and adherence in both client and internal environments.
* Assisting with the creation and amendments of quotations and valuations.
* Ensure that all client requirements are dealt with or escalated in a timely fashion to meet established goals and objectives.
* Assisting with client support and management.
* Any personal tasks as assigned by the directors.
Requirements
* Proven experience as a Personal Assistant or in a similar administrative role.
* Excellent organisational skills, attention to detail, and the ability to manage multiple tasks and priorities.
* Proficiency in Microsoft Office Suite.
* Excellent verbal and written communication skills.
* Self-motivated, with the ability to work proactively and independently.
* Confident in building positive working relationships across the company.
* Problem Solving and logical thinking.
* Strong team player with a flexible, proactive and professional attitude.
Hours of work
40 hours per week, 9 hours a day, 8.30am-5.30pm, including an hour unpaid break, Monday-Friday.
About You
About Us
proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication.
From reviewing technology to integration to post-deployment support, you’re in safe hands when you trust your AV and UC to proAV.
We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open.
From our state-of-the-art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients’ business-critical AV systems architecture, products and technologies 24/7/365.
Equality, Diversity & Inclusion
proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.
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