On behalf of our client based in Ballymena we are recruiting for a Construction Administrator This role will be full-time permanent - Mon-Frid 9am-5pm - 37.5hpw Salary £26k-£28k (depending on experience) Job Summary: As Construction Administrator you will provide key administration to support to ensure the efficient running of the organisation. Based within the Contracts Administration team you will assist your colleagues in providing comprehensive support to the contracts managers, site teams, HSEQ manager and wider business as required. Main Duties & Responsibilities: The following list outlines the key tasks and duties of your role: Provide administrative support to the Contracts Admin team. o Act as point of contact for incoming calls within the department, transferring calls/messages to the relevant person to ensure enquiries are effectively handled. o Assist with the composition of project management documentation. o General administration duties; word processing, filing, photocopying, scanning. Provide administrative support to site teams. o Update drawing registers. o Manage drawings o Prepare site packs o Upload documents to SharePoint and Procore. o Visit sites to fulfil responsibilities as required. Serve as the point of contact for site-related enquiries and effectively address issues to ensure smooth site operations. Ensure the accurate maintenance of project documentation on our IMS, Procore, and other internal systems. o Regularly audit project data to ensure compliance to company processes and industry standards. o Report non-compliance and system issues to the contracts admin team to resolve. o Provide user support on system queries. o Update company and project directories. o Upload project documentation, ensuring the most recent copies of meeting records, drawings, etc. are readily available for each project. Prepare and issue subcontractor orders accurately and in a timely manner. Monitor the Chairman's mailbox and manage correspondence as directed. Coordinate all aspects of travel and accommodation arrangements for staff cost-effectively. Assist with scheduling and coordinating meeting's, manage attendance, room set up and refreshments, note-taking as required. Collaborate effectively with office and site teams, subcontractors, and other stakeholders to foster positive working relationships. Demonstrate a flexible approach to responsibilities. Maintain a clean and organised work environment. Adhere to safety guidelines and report any safety hazards. Perform the job role in accordance with the Company's policies and procedures. Any other duties as required and deemed within your competence. Essential Criteria: 5 GCSEs A-C (or equivalent) to include Maths & English Minimum of 1 years recent experience in an admin role in a busy office environment. Experience of using data management software. Computer literate with strong competence in the use of Microsoft Office (Outlook, Word, Excel). Excellent interpersonal skills in person, writing and by telephone. Ability to take direction. Ability to work unsupervised, independently and as part of a team. Excellent time management and organisation skills. Excellent attention to detail, ability to consistently maintain a high level of accuracy. Flexible to meet the needs of the business. Great work ethic & attitude Full and clean UK driving licence Desirable Criteria: Previous experience working in the construction industry. Experience of a construction management platform (e.g. Procore, Aconex, ViewPoint). Skills: Administrator Construction Admin Secretary Clerical