Job Title: Executive Assistant – Global Markets
Corporate Title: Assistant
Department: Global Markets
Location: London
Company overview
Nomura is an Asia-based financial services group with an integrated global network spanning over 30 countries. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visitwww.nomura.com
This is an excellent opportunity for a professional assistant looking for a demanding trading floor role which requires the ability to multi-task effectively and be proactive in a fast paced, dynamic environment.
Role responsibilities overview
* Provide executive assistant support to GM Executive committee member
* Extensive diary management and meeting co-ordination (room bookings, printing confidential materials, preparation of materials and ADHOC administrative duties)
* Preparation and distribution of papers ahead of committee meetings
* Expenses management and processing receipts/invoices efficiently and in accordance with Nomura’s policies
* Co-ordination of flights, tickets, FX, Accommodation and ground transportation
* Telephone duties including comprehensive messages and screening calls
* HR administration and maintenance of holiday & planned/un-planned absences log for the team
* Providing absence cover to other assistants for holidays
* Reacting to urgent requests
* Opening calls/video conference links when required
* Arranging and liaising with couriers
* Collecting visitors from reception and escorting them to meeting rooms
Skills and experience required
* Experience in supporting executive level seniority
* Relevant experience within Capital Markets front-office environment
* Ability to work effectively under pressure and in a fast-paced environment
* Excellent verbal and written communication skills
* Excellent administration, organisational and prioritisation skills
* Ability to multi-task effectively and to work on own initiative
* Effective team player with well-developed interpersonal skills
* Good awareness of confidentiality
* Organised and detail-oriented
* Proficiency in Microsoft Office products
* Ability to interact confidently at all levels
* Understand clients’ needs and issues, and respond with high-quality proposals
* Acquire capabilities to perform one’s responsibilities and contribute to being a Trusted Partner
* Produce new ideas that might challenge the status-quo or oneself
* Seek advice from senior colleagues and utilize it for improved results
* Collaborate with members from relevant departments
Influence
* Contribute to the success of the organization both quantitatively and qualitatively, and act with awareness of the impact on others
* Serve as role model and provide guidance to junior employees
Integrity
* Have a good understanding of corporate philosophy, professional ethics, compliance, risk management, and code of conduct, and make decisions and take actions accordingly
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative and Finance
Industries
* Banking, Capital Markets, and Financial Services
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