Overview
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society.
The post
The post holder will work as part of the Medical Secretary Team in the Plastic Surgery Department at ARI to provide secretarial and administrative support to a large team of Consultant Surgeons and their medical and nursing staff.
This is a very busy but rewarding post in a fast based specialty with a high volume of patients. The post holder will be responsible for booking theatre lists, outpatient local anaesthetic lists, diary management, answering patient queries, and management of the awaiting results system alongside other administrative and PA tasks.
Hours of work are negotiable with the successful candidate between the hours of 8am and 5pm Monday to Friday. The post is full-time at 37 hours per week, reducing to 36 hours per week in April 2026 (with no loss of pay) in line with the NHS Scotland reduced working week.
What we love to see
The ideal candidate should have previous Medical Secretary experience or experience in a similar role such as Legal Secretary, PA, or Team Secretary. You should have experience of scheduling of appointments/diary management, and excellent interpersonal and organisational skills. The ability to touch type with experience of transcription of documents from audio files is also essential. Knowledge of medical terminology and NHS experience in an administrative role would be advantageous, but not essential.
Who we are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge into various other medical, surgical, and clinical services, or over time developing into supervisory, training, or management roles.
Diversity and inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the job description and apply if you meet the necessary criteria.
Enquiries
For informal enquiries please contact Lisa Mann, Medical Secretary Supervisor, at lisa.mann3@nhs.scot. Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered.
Additional information for candidates
As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.
AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
You should apply for this post by completing the application process on Jobtrain. DO NOT upload a CV as this will not be used for short listing purposes. Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications. For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/ To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/ Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.
Please check your e-mail regularly and also your Jobtrain account for updates. For advice and support with any system issues, contact Jobtrain Candidate Support Hub - https://jobseekersupport.jobtrain.co.uk/support/home. We recommend using Google Chrome or Microsoft Edge when using Jobtrain. Once you have submitted your application form you will be unable to make any amendments. Some vacancies are for internal candidates only. If you are a member of staff, please update your Jobtrain profile to reflect that you are employed by NHS Grampian.
Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.
NHS Grampian forms one of the regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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