Job Description
Job Description
To work as part of a small team within the CMT Admin Hub assisting with provision of a confidential, personal secretarial service for the CMT Hub (Chief Executive and Depute Chief Executives).
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Requirements
Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.
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Liaison with Elected Members, Scottish Government and National Bodies.
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In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub.
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Request and co-ordinate production/collation of papers and reports for the CMT Hub, as required.
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Participate in the Council’s Employee Review and Development Programme.
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Deputise for the Corporate Administrative Assistant in his/her absence.
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Contributing to the effectiveness of the service.
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Responsibilities
Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.
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Liaising with Elected Members, Scottish Government and National Bodies
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In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub
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Preparing reports, minutes and other correspondence
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Contributing to the effectiveness of the CMT Admin Hub
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The Individual
Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
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Clerical/administration/typing experience
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Experience in Word Processing packages including Word, Excel, Teams and Office 365
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4 SQA Standard Grades or equivalent (at level 3 or above including English and Mathematics/Arithmetic)
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Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
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Effective communication skills – both oral and written
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Ability to record information accurately
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Ability to demonstrate a high standard of numeracy, organisational and administrative skills
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Good organisational skills/time management with the ability to respond to conflicting and competing demands
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Ability to prioritise workload, in accordance with objectives and targets
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Ability to work as part of a team
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Willingness to accept direction/ delegation
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Appreciation, acceptance of and commitment to importance of confidentiality
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Temporary until 31 December 2025
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Closing Date : 20 June 2025
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Starting Salary : £25,692
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Hours : 36.25 hpw
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For further information please contact Alison McLaughlin 07929 785043
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