Overview:
The Procurement Administrator supports the purchasing and supply chain functions within the organisation. This role ensures all procurement activities are conducted efficiently, cost-effectively, and in line with company policies and supplier agreements.
Key Responsibilities:
* Process purchase orders, requisitions, and supplier invoices accurately and promptly.
* Source and compare suppliers, products, and services to achieve best value.
* Maintain and update supplier records, pricing, and contract information.
* Monitor order progress, delivery schedules, and resolve any supplier issues or delays.
* Liaise with internal departments to understand purchasing needs and ensure timely supply.
* Assist in preparing reports on procurement activity, spend analysis, and supplier performance.
* Support compliance with procurement policies, audit requirements, and quality standards.
* Manage administrative tasks such as filing, data entry, and maintaining procurement documentation.
* Provide administrative support to the Operations Manager and wider team.
* Maintain and update operational records, databases, and documentation.
* Assist in coordinating staff schedules, meetings, and project timelines.
* Prepare reports, correspondence, and presentations for internal and external use.
* Monitor and order office or site supplies, equipment, and materials.
* Liaise with suppliers, contractors, and clients to support operational requirements.
* Support compliance processes including health & safety, quality assurance, and company procedures.
* Assist with onboarding new employees, maintaining training and certification records.
* Handle general office tasks such as filing, data entry, and communication management.
Skills & Experience:
* Proven experience in procurement, purchasing, or supply chain administration.
* Strong organisational and communication skills.
* Attention to detail and accuracy in data management.
* Proficient in MS Office and procurement or ERP systems (e.g. SAP, Oracle, Sage).
* Ability to work to deadlines and prioritise effectively in a fast-paced environment.
Typical Qualifications:
* GCSEs or A-Levels (minimum), business or procurement-related qualifications advantageous.
* CIPS Level 2–3 (desirable, not essential)