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We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.
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We are seeking a highly organised and motivated Band 4 Administration Assistant to join our Safety Department at University Hospitals Bristol and Weston NHS Foundation Trust. This role provides essential administrative support across three key service areas: Health & Safety, Manual Handling, and Fit Testing.
Working alongside a Band 3 administrator and reporting to the Operational Health and Safety Manager, you will take the lead on governance, reporting, and complex coordination tasks. Your work will be instrumental in maintaining accurate records, coordinating service delivery, managing appointment systems, and ensuring the smooth operational processes that enable our technical teams to deliver effective safety services across our 10 hospital sites.
This is an excellent opportunity for someone with strong administrative experience who wants to contribute to a department that directly supports staff safety and wellbeing across the Trust.
You will be the first point of contact for the Safety Department, managing telephone and email enquiries and triaging these appropriately to the right team members. Key responsibilities include:
Managing the departmental shared inbox, coordinating meetings, preparing agendas, and taking accurate minutes for committees including the Health and Safety Committee. You will monitor the Datix incident reporting system daily, performing data quality checks and preparing reports.
For our Manual Handling and Fit Testing services, you will manage booking systems, schedule sessions across Trust sites, and maintain accurate training and testing records.
You will coordinate the annual health and safety audit process, track returns, and produce compliance reports. Additionally, you will maintain health and safety documentation on internal systems, support policy review processes, and update SharePoint webpages.
The role requires excellent organisational skills, attention to detail, and the ability to work across multiple service areas while maintaining professional relationships with stakeholders at all levels.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.