Job Description
Job Title: Logistics and Sales Administrator
Opportunity: Join a growing global business in Essex as an organized and flexible administrator.
Purpose of the Post: Responsible for all aspects of logistics and sales administration, acting as the first point of contact with key customers and ANZCO NZ for order management, shipping details, and information requests. The role supports the Logistics, Commercial, and General Managers by handling data management and accuracy in sales and logistics information, and covering the Logistics Manager during holidays and travel. The candidate will be an active member of a small team.
Duties and Tasks
Logistics Administration
* Check accuracy of import documentation and correct errors with ANZCO NZ.
* Request PINs and coordinate bookings with hauliers.
* Send loadout and weekly shipment reports to customers and handle ad hoc inquiries.
* Update logistics logs with ETAs and dispatch details.
* Backup for the Logistics Manager.
* Manage orders between ANZCO NZ/Itoham Japan and customers for regular programs.
* Input sales data into ANZCO systems and confirm with customers.
* Handle customer-specific sales administration tasks.
* Manage important documents such as specs, certifications, trace requests, and industry data reports.
* Oversee customer purchasing and supply chain systems.
* Create and distribute stock sheets to the sales team.
* Coordinate onboarding of new customers and related forms.
General Administration
* Manage the office landline.
* Pack and courier product samples.
* Manage holiday calendars, office supplies, and expenses.
* Potentially take over smaller customer accounts if interested.
Other Duties
* Perform any reasonable duties assigned by the General Manager, Logistics Manager, or Commercial Manager within your skills and capabilities.
Person Specification
The ideal candidate is self-motivated, enthusiastic, highly organized, and detail-oriented. Able to work independently, fit into a small team, and assist wherever needed.
Experience (Essential or Desirable)
* Knowledge of the industry and current practices (Desirable)
* Experience in logistics or sales administration (Essential)
* Experience in sales (Desirable)
* Proficiency in Microsoft Word, Excel, and Outlook (Essential)
* Ability to prioritize and meet deadlines (Essential)
* Effective communication skills (Essential)
* Flexible work ethic and team player (Essential)
Qualifications
N/A
Benefits and Conditions
* Discretionary bonus opportunity
* Health insurance
* Defined contribution pension with optional salary sacrifice and 5% employer contribution
Conditions:
* Hours: 24 hours/week, flexible on days and hours
* Holidays: 15 days (based on 25 days/year, FTC)
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