Due to continued growth, ESS has immediate openings for a Recruitment Administrator / Recruitment Resourcer. We're seeking a candidate who can start in an administrative role with the potential to progress into a resourcing position. Alternatively, we are open to candidates with prior recruitment experience who are ready to step into a resourcing role.
About Us
ESS is an established recruitment business with 30 years of experience providing innovative, cost-effective manpower solutions to global leaders in the Construction, Energy, Engineering, and Marine industries.
Desired Attributes of the Recruitment Administrator/Resourcer
* Highly organised with strong administrative skills
* High proficiency in MS Office (Word, Excel, Outlook, etc.)
* Excellent communication skills (a people person)
* Previous experience in recruitment or construction is an advantage
* Problem solver with a positive, can‑do attitude
* Good command of both Polish & English (verbal and written)
Role of Recruitment Administrator (Polish & English Speaking)
In addition to general administrative duties, the Recruitment Administrator will be responsible for:
* Dealing with a high volume of calls, front line to receive calls and screen them to be connected to the appropriate recruiter / colleague.
* Using a variety of software packages, such as Microsoft Word, Outlook, Excel, etc. to produce correspondence and documents and maintain records and spreadsheets.
* Assisting in the payroll process.
* Uploading candidate information to the company database.
* Translating CVs to company format (Profile CVs).
* Ensuring candidate dossiers are complete and up to date.
* Booking travel and accommodation.
* Scanning and printing various documents, sometimes on behalf of other colleagues.
* Supporting recruiters in the recruitment process, making outbound calls to help screen candidates and assess availability.
* Taking notes of any queries raised by candidates, workers or colleagues, and escalating to the recruiter for resolution.
* General administrative duties.
Role of Recruitment Resourcer (Polish & English Speaking)
In addition to the Recruitment Administrator responsibilities above, the Recruitment Resourcer will take on the following tasks:
* Compose effective adverts with engaging content on job boards, social media channels, LinkedIn, etc. aimed at increasing ESS pool of suitable candidates.
* Prescreen and select candidates according to criteria provided.
* Update, administer and compose spreadsheets with candidate availability.
* Conduct interviews over telephone, video conferencing or in person to assess candidate suitability.
* Communicate terms and conditions to applicants and ensure applicants have a full understanding of the benefits on offer.
* Shortlist suitable candidates that have agreed to conditions and present them to the Recruitment Coordinator or Line Manager.
* Collaborate with Recruitment Coordinator or Line Manager to select the correct method of employment or engagement according to ESS policies and territory specific requirements.
* Draft and issue contracts of employment (employed) or terms of engagement (self‑employed).
* Facilitate workers travel from country of residence to place of work / temporary accommodation.
* Develop an understanding of cost price and margin calculations, present proforma cost price calculations to the Recruitment Coordinator or Line Manager for feedback.
* Build and maintain relationships with key candidates, business associates and colleagues to ensure quality of service.
* Liaise with ESS colleagues in international offices to help facilitate good communication with temporary contractors.
* Prioritise workload; make sure important tasks are followed up.
* Escalate employee's queries to Recruitment Coordinator or Line Manager to be resolved efficiently.
* Liaise between temporary contractors and payroll department to address and solve pay queries.
* Ensure candidates documentation is kept fully up to date and compliant in line with company procedures.
NOTE: This job description is not intended to be all-inclusive. The employee may be required to perform other duties as negotiated to meet the ongoing needs of the organization.
#J-18808-Ljbffr