Clinic Administrator
Contract: Permanent, Full-time (37.5 hours per week); Monday to Friday between 8.30am – 4.30pm
Salary: £23,809.5 per annum
Location: Oxford
MAIN OBJECTIVES
1. Supervise and manage the day to day running of the on-site clinical suite.
2. Being proactive and reactive to the day-to-day requirements.
SPECIFIC DUTIES
3. Provide overall supervision of the clinic and reception.
4. Organise documentation and equipment for all Clinicians working from the clinic.
5. Ensure all clinical paperwork scanned and uploaded to in house systems within our client’s SLA’s.
6. Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions.
7. Meet and greet visitors to the clinic.
8. Triage telephone calls, messages and e-mails as appropriate – all voicemails to be responded to within 2 hours.
9. Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required.
10. Make efficient use of the in-house systems.
11. Arrange diary bookings, sessions and report release.
12. General administration with the Clinic.
13. Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook.
14. Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal.
15. Liaise with Management and Head Office Personnel to maintain a safe working environment.
16. Assisting with colleagues work during absences.
17. Attending meetings and training sessions as required.
REQUIREMENTS FOR THIS ROLE
Essential
18. A minimum of 2 years office experience.
19. Previous experience of dealing with clients and customers.
20. Offer flexibility in working pattern as required.
21. Time & Diary Management – must be able to manage own time.
22. Demonstrable experience of effective internal and external stakeholder relationships.
23. Knowledge of Outlook, Word and Excel.
Desirable
24. A minimum of 2 years of reception experience.
Benefits
25. 31 days holiday inclusive of bank holidays, increasing with length of service
26. Contributory pension scheme up to 5%
27. Access to Company benefits and discount portal
28. Access to a Health Cash Plan
29. Free eyecare vouchers
30. Cycle to work scheme
31. Access to confidential Employee Assistance programme
32. Interactive mental health and wellbeing app
HOW TO APPLY
Interested in this Clinic Administrator opportunity? Click apply and you will be redirected to our client’s careers website to complete your application.