Administrative assistant

Job Title: Administrative Assistant 2

Location: Grangemouth

Rate: 13.87 per hour

Contract Length: 12 months

Hours: 36 hours per week

Job Overview

We are seeking a proactive and efficient Administrative Assistant 2 to support day-to-day administrative operations. This role requires excellent organisational skills, strong communication abilities, and a customer-focused approach to ensure smooth front-of-house and administrative processes.

Key Responsibilities

• Perform a wide range of administrative duties efficiently and proactively
• Schedule appointments and manage calendars as required
• Provide a professional and welcoming front-of-house service to visitors
• Respond to telephone and in-person enquiries, offering accurate information
• Prepare and produce accurate documents across various systems
• Maintain organised records and documentation
• Support multiple administrative tasks simultaneously while meeting deadlines

Skills & Competencies

• Flexible, adaptable, and customer-focused approach
• Strong organisational and time-management skills
• Ability to plan, prioritise workload, and use initiative effectively
• Comfortable working under general supervision
• Ability to multitask and handle a variety of responsibilities
• Strong communication and interpersonal skills

Technical Skills

Proficient in:

• Microsoft Word
• PowerPoint
• Excel
• Office 365 tools
• SharePoint

Education Requirements

• High school diploma (or equivalent)