Executive assistant

Executive Assistant – Mayfair (5 days in office)

£60,000-£70,000 + discretionary bonus

Boutique Investment Firm

A highly successful boutique investment firm is seeking an exceptional Executive Assistant & Office Manager to support its Founder. This is a fast‑paced, varied role combining high‑level EA support, office management, team coordination and elements of private PA work. It suits someone organised, proactive and adaptable who enjoys being at the centre of a busy, entrepreneurial environment.

The position is relationship‑driven and requires someone naturally helpful, responsive and confident taking ownership of both business and personal support.

Key Responsibilities

• Extensive diary and inbox management for the Founder
• Using AI tools including Claude and Copilot to streamline workflows
• Scheduling and coordinating meetings across multiple time zones
• Booking and coordinating complex travel for the Founder and wider team
• Expense management and Amex reconciliations
• Office management: supplies, food/drinks orders, facilities oversight and ensuring smooth daily operations
• Supporting conferences, events and company initiatives throughout the year
• Private PA duties: personal admin, appointments, shopping and travel
• Assisting with presentations, Excel work (including formulas) and expense coding
• Liaising with investors, clients and external stakeholders
• Managing LinkedIn marketing activity and broader business support projects
• Coordinating company‑wide logistics including annual offsites, Christmas events and client gifting

Working Style & Environment

The firm offers a high‑performing, friendly and collaborative culture with strong team loyalty. They value individuals who are polished, engaged and invested in the business. You’ll need to be comfortable working at pace, staying calm under pressure and acting as the central support figure in the office.

The Ideal Candidate

• Highly organised with exceptional attention to detail
• Calm, discreet and composed under pressure
• Flexible with working hours and able to respond to occasional out‑of‑hours requests
• Naturally proactive, anticipatory and solutions‑focused
• Confident being the main support person in a small, entrepreneurial office
• Hands‑on, adaptable and happy to take on a broad range of tasks
• Polished, presentable and personable
• Strong communicator with excellent written and spoken English
• Technically capable with Excel and comfortable learning new systems and AI tools
• Experience in property, investment, family office or similarly fast‑paced environments is highly advantageous

Additional Information

• Office‑based role, Monday to Friday
• Typical hours: 8:30am – 6:00pm, with flexibility during busy periods