Job description
Procurement & Contracts Manager
Lisburn
Temporary up to 6 months with possible extension
Purpose: To lead on the day-to-day procurement and contract management to support the Senior Finance Business Partner in the provision of an efficient and effective procurement & contract management service. To contribute as an integral member of the Finance team to the provision of a modern, professional and responsive financial service to support the vision and mission of NIFRS outlined below:
Responsibilities:
1. To support the Assistant Accountant & Contracts Manager in the provision of an efficient and effective procurement & contract management service.
2. To suggest and consider innovative means of procurement within the boundaries of the legislative framework.
3. To lead on the day-to-day procurement and contract management and coordinate relationships and activity with NIFRS Centre of Procurement Expertise (CoPE) Business Services Organisation (BSO) Procurement and Logistics Service (PaLS).
4. To act as a key liaison between NIFRS and the CoPE.
5. To develop, maintain and implement a rolling 3-year procurement plan with sufficient flexibility to manage emerging or critical need.
6. To develop and implement a flexible annual procurement action plan reflective of the approved 3-year procurement plan
7. To provide regular procurement and contract management information for consideration by the Board, Executive Leadership (ELT) and Strategic Leadership Teams (SLT) and internal contract managers
8. To prepare procurement reports for Departmental submission in line with Department of Finance requirements.
9. To provide procurement & contract management advice to internal contract managers and day-to-day assistance with the operational management of contracts, including service level agreements (SLA's)
10. To assist the Assistant Accountant & Contracts Manager to develop and implement the annual business plan for the contracts and procurement function.
11. To assist with the development of reporting mechanisms; including monitoring and updating the capabilities of the e-procurement system to meet internal/external information requirements and user needs.
12. To implement contract monitoring & renewal management processes and produce and maintain internal guidance documents on procurement and contracts management.
13. Ensure the accurate and timely provision of ad-hoc financial management information in an appropriate format for reporting to middle and senior management.
14. To provide base information to facilitate preparation for monthly procurement & contract management meetings including the production of accurate up-to-date contract spend.
15. To provide standing and ad-hoc reports for the Director of Finance and Support Services and Strategic Procurement Board
16. To assist with identifying training needs and designing training materials to address these needs.
17. To provide appropriate training and support on the policy, procedures and best practice for contract management & procurement to NIFRS staff
18. To implement supplier performance management processes, and support contract managers with administration of supplier contracts, supplier relationships and issues arising.
19. To develop and maintain effective day-to-day working relationships with BSO PaLS, Central Procurement Directorate (CPD) and other relevant CoPEs.
20. To lead on NIFRS input to collaborative frameworks.
21. To lead on the procurement of goods and services with direct award through compliant frameworks or requiring a Direct Award Contract.
22. To approve purchase orders in line with delegated authority limits following accuracy and validity checking.
23. To oversee the invoice clearing process within the e-procurement system.
24. To approve new catalogue lines within the e-procurement system, in accordance with NIFRS policies.
25. To provide the necessary information to facilitate completion of all statutory/regulatory returns and requests for information from the sponsor body.
26. To manage the procurement & contracts function budget including assessing requirements and drafting submission for annual budget allocation.
27. To develop and monitor Key Performance Indicators (KPI's) to support and demonstrate the positive performance of the procurement service.
Requirements:
28. Educated to degree or equivalent qualification
29. Have current membership of the Chartered Institute of Procurement & Supply (MCIPS)
30. At least 2 years' relevant experience within a large complex organisation of at least two of the following: (a) Contracts management; (b) Operational procurement; (c) Application of procurement legislation, current EU directives and contract law OR
31. Possess a minimum of 5 year's relevant experience working in a procurement function within a large, complex organisation* of at least two of the following: (a) Contracts management; (b) Operational procurement; (c) Application of procurement legislation, current EU directives and contract law.
32. Have at least 2 years' experience of managing a team to deliver results within a target driven environment, planning workloads, defining objectives, achieving deadlines and implementing action plans.
33. Can demonstrate delivering high quality work with excellent attention to detail, Ability to develop and maintain productive working relationships, A strong customer service orientation, Excellent planning and organisational skills, Excellent communication skills (both oral and written) and the ability to provide timely and accurate information and the ability to work individually or as part of a team.
34. Hold a current driving licence or have access to a form of transport that will permit the candidate to meet the requirements of the post in full.
Rate of pay: £ per hour
Hours of work: per week
**Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.**
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