Are you a highly organised, proactive executive support professional looking to make a real impact at the heart of a dynamic organisation? Plymouth City Council is seeking an exceptional Executive Assistant to support our Chief Operating Officer (COO), based within the Executive Support Team. This is a pivotal role, offering the opportunity to work closely with senior leadership, manage complex schedules, and ensure the smooth running of high‑level operations. You will be the first point of contact for the COO, providing exemplary executive support that is proactive and efficient, delivered with utmost professionalism.
Key Responsibilities
* Effective inbox management and diary planning for the COO.
* Coordinate meetings, agendas, briefing documents, and follow‑up actions.
* Correspondence handling and document filing on behalf of the COO.
* Build and maintain effective relationships with internal and external stakeholders, ensuring clear, professional communication and a positive, credible representation of the COO’s office.
* Assess and evaluate demands, escalating issues appropriately.
* Provide executive support cover for team members as required.
What We’re Looking For
* Proven experience in delivering executive support to senior leaders in a large, complex organisation.
* Excellent communication, organisational, and problem‑solving skills.
* Confidence in using Microsoft Office 365 and other web‑based systems as required.
* Ability to work independently, manage competing priorities, and maintain confidentiality.
* A collaborative team player with a continuous improvement mindset.
Essential Qualifications
* GCSEs (A*–C / 9–4) in English and Maths or equivalent.
* NVQ Level 3 or equivalent in business support.
* Strong understanding of local authority services and leadership structures.
Why Join Us?
This is far more than an administrative role – it’s your opportunity to support the Council’s Strategic Leadership Team. You’ll be embedded in a fast‑paced, forward‑thinking environment where your ideas are valued, your growth is supported, and your work directly contributes to shaping the future of Plymouth’s corporate services. If you thrive on challenge, collaboration, and making a real difference, we’d love to hear from you.
For more information or an informal discussion regarding this role, please contact Katie Harris on Katie.harris@plymouth.gov.uk
Closing date: Sunday 09 November 2025
Plymouth City Council is an equal opportunities employer. All applicants will be considered for employment regardless of age, care experience, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex or sexual orientation. As part of our commitment to promoting equality we offer guaranteed interviews to those who meet the essential criteria and are considered disabled, care experienced or are an Armed Forces Service Leaver within the last two years. Please note, this role is not eligible for visa sponsorship and we can only consider applicants with existing right to work in the UK.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Industries
Government Administration
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