Band 3 Charity Admin Officer
The closing date is 30 January 2026
Are you looking to progress and develop your career in a fast paced and supportive working environment? We have an exciting opportunity in our dynamic Financial Accounts team supporting a 2bn+ NHS Foundation Trust with a track record of high quality on the job training.
We are committed to career development and offer a flexible and collaborative working environment where your health and wellbeing are valued. We are constantly evolving, improving and encourage innovation.
We are looking for a Band 3 Charity Admin Officer to provide financial admin support to two independent charities both of which exist to support the staff and patients. The successful applicant will have excellent organisation and communication skills as well as the ability to demonstrate a good level of numeracy and problem‑solving skills.
Our offices are based near Five Ways in Birmingham City Centre, and we offer the opportunity to work from home two days each week.
Main duties of the job
Please refer to the attached job description and person specification for full list of roles and responsibilities.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job responsibilities
Please note: For a detailed job description for this vacancy, please see attached Job Description.
Person Specification
Qualifications
* GCSE's or equivalent level of qualification in Maths and English Level 9-4 / A-C or equivalent
* NVQ Level 3 in Business Administration/ AAT or equivalent or equivalent experience in an administrative environment
* Evidence of CPD
Experience
* Experience of dealing with the Public/ Customer service
* Experience of working within an NHS/ Finance/ Healthcare environment.
* Maintenance of financial records to a suitable auditable standard.
* Experience of dealing with audits/ surveys
* Experience of dealing with difficult situations e.g. demanding behaviour, barriers to understanding
* Experience of training other/ less experienced staff
* Experience of planning and organising diaries/ activities
Additional Criteria
* Good communication skills -- both verbal and written.
* Ability to demonstrate good level of numeracy and problem solving skills
* Computer literate e.g. experience of working with Word, Excel, Outlook.
* Able to design and update spreadsheets to provide analysis or solutions to problems.
* Time management skills, ability to work on own initiative and plan workload.
* Able to pay attention to detail where there are interruptions to the work pattern
* Able to deal with stressful and sensitive issues
* Ability to work well as part of a team
* Demonstrate ability to communicate with all levels of staff across the Trust
* To understand the principles of confidentiality and apply to every day working practice.
* Demonstrate an understanding of equality and diversity.
* Reliable
* Demonstrate care and compassion
* A proactive approach and the ability to recognise problems and suggest improvements
* Basic working knowledge of the role of the charitable sector within NHS.
* Basic understanding of the accounting and financial functions of a business.
* Able to travel and work across all UHB sites and external agencies if required by the role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Birmingham NHS Foundation Trust
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