Job Title: Group Facilities Senior Manager Location: London About ADVANZ PHARMA ADVANZ PHARMA is a global pharmaceutical company with the purpose to improve patients' lives by providing the specialty, hospital, and rare disease medicines they depend on. Our ambition is to be a partner of choice for the commercialisation of specialty, hospital, and rare disease medicines in Europe, Canada, and Australia. In line with our ambition, we are partnering with innovative biopharma and pharmaceutical development companies to bring medicines to patients. Headquartered in London, UK, we have c700 employees based across more than 20 countries, including key countries in Europe, the US, Canada, and Australia. Our Centre of Excellence in Mumbai, India, as well as an established global distribution and commercialisation partner network complement our global operations. ADVANZ PHARMA's product portfolio and pipeline comprises innovative medicines, specialty generics & biosimilars, and originator brands. Our products and pipeline cover a broad range of therapeutic areas, including hepatology, gastroenterology, anti-infectives, critical care, endocrinology, CNS, and, more broadly, rare diseases. We can only achieve our ambition with the passion of our dedicated and highly qualified people, acting in line with our company values of entrepreneurship, speed, and integrity. About the Role As ADVANZ PHARMA continues to strengthen its position as the partner of choice for specialty, hospital, and rare disease medicines. We have an exciting opportunity for a Senior Facilities manager to join our team in London. Main purpose of role: Responsibility of management of services and processes that support the core business of our Company, ensuring that best practices are followed for maximum efficiency and that the most suitable working environment is attained for employees and their activities. This role will oversee all locations, apart from Mumbai, to ensure full oversight of facilities and health and safety at ADVANZ. Key responsibilities: Facilities Developing the overall strategy for the facilities management in the Group Management of all insurances relating to the facilities department First point of contact for the landlords/maintenance providers of the Company Offices Negotiating with external supplier contracts, oversees and manages Group facilities budgets Ownership of business continuity planning, ensuring all departments plans are updated, the plan is tested regularly and appropriate employees are trained and advising Senior Leaders Ensure high standards are adhered to for service providers. i.e. hotels, taxi companies, cleaning companies, equipment providers. Assessing on a regular basis and maintaining records Project Management for on-site services, supervising contractors and organising security and timings for work to take place Monitor and review service level agreements for all Facilities service providers and maintain good relations with Landlords and Building Management Create an efficient buying pattern and service level Coordinate with all units and other sites on ensuring service levels are reached Responsible for the coordination of the archiving systems for the Company Ensure risk assessments and method statements were in place for all planned work Ensure the relevant POs are raised within the scheduled time frame and are matched accordingly with the invoices. Checking on progress and completion to payment stage Work with the Procurement Department to negotiate and secure the most competitive prices in consumables and non-consumables Ensure rents/other mandatory fees are paid in full and on time for all Company offices Responsibility for the all office cleaning contracts, managing the contract cleaning company and onsite cleaners Investigate and respond accordingly to any reports of faults, breakdowns to office equipment and call out contractor as and when required Lead in tender of facilities project works, ensuring best value for money and delivery on time to highest standards Act as main security contact and key holder (including out of hours). Issuing and maintaining log of all keys and fobs issued Provide regular dashboards/presentations on the facilities/Health and Safety metrics Provide accurate data and proposals into the Group ESG projects and key initiatives Health & Safety Developing strategy for Health and Safety management on behalf of the business Ownership of Company Health and Safety procedures and policies, which are fit for purpose, up to date and legally compliant Oversee effective risk assessments for all areas of the business to ensure safe systems of work, managing action point and the implementation of control measures where required Check all First Aid equipment is in good working order and meets the standards required Ensure the office locations has the required people in place for Fire Safety and First Aid assistance Lead the Fire Drills and ensuring awareness of all timings for these alarms Respond appropriately and in a timely manner to emergencies or urgent issues as they arise Conduct risk assessments with H&S representatives, ensuring all appropriate actions are put in place Put in place Health and Safety Committee with representatives, where required Incident Manager for the Group To record and monitor statistics on all areas of Health and Safety allowing performance to be measured and compile a monthly report Travel Manage and negotiate the Group travel contract and services Liaise with the Company travel agent to ensure flights are researched for best travel option/price and booking when required. Dealing with any route or date changes as necessary Support and arrange visas as necessary, assisting with completion of paperwork correctly and sending to relevant embassies to process Fleet Responsible for the contract, service and maintenance of all cars through the Group fleet Maintain information centrally on all pool/lease cars which is updated regularly and forwarded to Payroll for BIK data Obtain and negotiate new quotes for new car hires/lease Organise and issue of petrol cards/toll cards and cross charge against each cost code on a monthly basis Work with local Administrators in Country to ensure smooth operations of all fleet About You We are looking for highly motivated individuals who are passionate about making a meaningful difference to patients' lives. For this role, you will also have the following: Knowledge, Skills & Experience: NEBOSH General Certificate or Diploma - National Examination Board in Occupational Safety and Health Other Health and Heath UK recognised qualifications External vendors management (SLAs, Contract Management) Stakeholders Engagement (Internal and External) Project Planning and Delivery Environment, Health and Safety Management; Risk Management Workstation Assessment Front Office Management in a corporate environment Landlord Management Team Management Negotiation Skills Computer Literacy (proficiency in MS Word, Excel, Powerpoint) Accuracy and attention to detail Ability to work collaboratively and in a cross-functional environment Delivery of a customer service focused on quality and timeliness X Positive can-do attitude, flexible and willingness to "roll up" sleeves Calm, forward thinking in approach in all situations Organised Collaborative Team player Persistence - does not give up despite barriers Good verbal and written business communication skills Ability to work effectively across a matrix organization Ability to work independently and prioritize with minimal daily instruction Ability to think strategically in order to improve current processes Ability to work in a pro-active manner Ability to demonstrate a genuine interest and curiosity for all aspects of the business and consequently prioritize and input accordingly A strong sense of personal accountability is essential A willingness to operate in a fast paced environment with considerable ambiguity A sense of energy and fun is certainly desirable Hybrid working Continually curious with a desire and willingness to learn, research and develop new knowledge and skills Ability to work on own initiative with strong prioritisation and organisational skills High level of attention to detail Why ADVANZ PHARMA? The success of any company is driven by its people, and we are no different. At ADVANZ PHARMA, we believe in empowering our people to be entrepreneurs and embrace challenges to enable personal and company growth in an agile and fast-paced environment. We strive to do that inclusively and responsibly, treating all employees with integrity whilst rewarding outcomes and impact. Our teams are made up of people from all walks of life and backgrounds. We thrive in an environment where uniqueness is celebrated, but we are all united by the same passion to help improve patients' lives by providing the specialty and hospital medicines they depend on. As a business, we like to tap into new ideas and fresh perspectives. So, if you join us, you'll be empowered to own your work, explore new possibilities and make things happen. But there's more to you - and us - than just work, which is why our culture, vision and values are so high on our agenda. We believe in gender equality and actively encourage women into senior roles - we have an active ADVANZ PHARMA Women's Network; almost 40% of our managers are women. We work hard to recognise and reward talent, and we actively promote from within - last year, approximately 25% of our people across the company achieved promotions. In addition, we recognise talent with our annual Impact Awards, in which our top performers are rewarded for their hard work and dedication. We offer flexible, agile working options, and you will also enjoy a highly competitive salary and benefits package. To join us on our exciting journey, Apply now Please include a CV and Cover letter.